Remote Administrative Specialist - Calendar, Docs & Ops

simera-talent; San Francisco (CA); Remote; USD 52,000 - 72,000; Full time

Job summary

Simera-talent is seeking a highly organized Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly. The ideal candidate is proactive, reliable, and comfortable managing multiple tasks, coordinating schedules, organizing information, and communicating with internal teams and external contacts.

Key duties include calendar management, document preparation, email correspondence, travel arrangements, and maintaining confidential information.

Qualifications

• Experience as Administrative Assistant or similar.
• Experience managing schedules, emails, and documents.
• Strong computer and digital skills.
• Ability to work independently on a remote team.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails, messages, and routine inquiries in a timely and professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry, document processing, and maintaining accurate records.
• Track deadlines, tasks, and follow-ups to ensure timely completion.
• Coordinate information and requests between internal teams and external contacts.
• Assist with travel arrangements, expenses, invoices, or other administrative tasks when required.
• Maintain confidentiality when handling company and business information.
• Identify administrative issues and help implement efficient solutions.
• Support managers and team members with day-to-day administrative needs.
• Follow company procedures and maintain organized and accurate administrative processes.

Skills

Communication

Organization

Attention to detail

Time management

MS Office

Google Workspace

Data entry

Email etiquette

Independent work

Confidentiality

Tools

Document management systems

Calendars

Spreadsheets

Remote collaboration tools

Job description

Simera-talent is seeking a highly organized Administrative Assistant to provide administrative and operational support to ensure daily activities run smoothly. The ideal candidate is proactive, reliable, and comfortable managing multiple tasks, coordinating schedules, organizing information, and communicating with internal teams and external contacts.

Key duties include calendar management, document preparation, email correspondence, travel arrangements, and maintaining confidential information.