Remote Administrative Specialist | Calendar & Ops Support

simera-talent; San Francisco (CA); Remote; USD 52,000 - 64,000; Full time

Job summary

Simera is seeking an organized Administrative Assistant to provide essential administrative and operational support for a remote team. The role involves managing calendars, organizing documents, and delivering professional communication with internal and external contacts.

You will handle data entry, prepare reports, and assist with travel arrangements as needed, while maintaining confidentiality and meeting deadlines in a fast-paced environment.

Qualifications

• Previous experience as an Administrative Assistant or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Proficient with Microsoft Office or Google Workspace.
• Ability to work independently in a remote team environment.

Responsibilities

• Provide general administrative and operational support to the team.
• Manage calendars, schedules, meetings, and appointments.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, format, and update documents, reports, presentations, and spreadsheets.
• Respond to emails and routine inquiries in a timely, professional manner.
• Coordinate meetings, calls, and other team activities.
• Assist with data entry and maintain accurate records.
• Maintain confidentiality of company information.

Skills

Calendar management

Email & correspondence

Document management

Attention to detail

Time management

Remote collaboration

Communication skills

Independent work

Tools

Microsoft Office

Google Workspace

Document management systems

Job description

Simera is seeking an organized Administrative Assistant to provide essential administrative and operational support for a remote team. The role involves managing calendars, organizing documents, and delivering professional communication with internal and external contacts.

You will handle data entry, prepare reports, and assist with travel arrangements as needed, while maintaining confidentiality and meeting deadlines in a fast-paced environment.