Remote Administrative & Executive Support Coordinator

The California State University; California (MO); Hybrid; USD 52,404 - 76,344; Full time

Benefits offered by this job

Health plan

Dental plan

PERS retirement

15 paid holidays

Tuition waiver

Job summary

The California State University, Office of the Chancellor, is seeking an Administrative Support Coordinator to provide advanced administrative and operational support to the Vice Chancellor and SEMSS Executive Office.

The incumbent coordinates complex calendars, division-wide meetings, high-profile events, and executive office operations while serving as a central point of contact for internal and external stakeholders.

Qualifications

• High school diploma or equivalent required; experience in executive-level support preferred.
• Minimum three years of administrative executive experience supporting senior leadership.
• One year of event coordination or project management experience.
• Experience coordinating multiple priorities, travel, and handling confidential information.
• Strong organizational skills and attention to detail; excellent written and verbal communication.

Responsibilities

• Manage complex calendars for senior leaders, prioritizing requests and resolving conflicts.
• Coordinate division email accounts and draft/respond to correspondence on behalf of the division.
• Serve as primary contact for internal and external stakeholders.
• Maintain division contact databases and email distribution lists.
• Provide administrative support to the Executive Office and track action items.
• Assist with operational improvements and workflow enhancements.

Skills

Calendar management

Executive support

Communication

Organization

Education

High school diploma or equivalent

Degree preferred

Tools

Concur

SharePoint

Microsoft Office

Job description

The California State University, Office of the Chancellor, is seeking an Administrative Support Coordinator to provide advanced administrative and operational support to the Vice Chancellor and SEMSS Executive Office.

The incumbent coordinates complex calendars, division-wide meetings, high-profile events, and executive office operations while serving as a central point of contact for internal and external stakeholders.