Hybrid Executive Office Coordinator

California State University, Office of the Chancellor; Long Beach (CA); Hybrid; USD 52,404 - 76,344; Full time

Job summary

The California State University, Office of the Chancellor, is seeking an Administrative Support Coordinator II to provide high-level administrative support to the SEMSS Executive Office in Long Beach. You will manage complex calendars, plan meetings, and coordinate communications with internal and external stakeholders.

The role requires advance MS Office skills, confidentiality, and the ability to lead multiple projects while maintaining high standards of professionalism.

Qualifications

• High school diploma or equivalent with progressive administrative experience.
• Minimum of three years supporting senior leadership and complex operations.
• At least one year in event coordination or project management.
• Ability to manage multiple priorities and handle confidential information.
• Strong written and verbal communication and organizational skills.

Responsibilities

• Coordinate executive calendars and divisions meetings.
• Prepare briefing materials and post-meeting follow-up.
• Manage travel arrangements and reimbursements.
• Provide administrative support for special projects.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office

Concur

SharePoint

Problem-solving

Education

Degree from accredited college or university

Tools

Concur

SharePoint

Job description

The California State University, Office of the Chancellor, is seeking an Administrative Support Coordinator II to provide high-level administrative support to the SEMSS Executive Office in Long Beach. You will manage complex calendars, plan meetings, and coordinate communications with internal and external stakeholders.

The role requires advance MS Office skills, confidentiality, and the ability to lead multiple projects while maintaining high standards of professionalism.