Remote Administrative Coordinator for Leadership Teams

Chimecentral; Ann Arbor (MI); Remote; USD 42,000 - 56,000; Full time

Job summary

CHIME is seeking an Administrative Assistant to provide essential support to remote leadership across Marketing, Media, Analytics, Education Foundation, and Technology. You will manage calendars, coordinate meetings, and prepare documentation while ensuring strong communication across teams.

Responsibilities include scheduling, agendas, minutes, and organizing materials, plus tracking action items in Asana and maintaining records in SharePoint. Remote position with occasional travel as needed.

Qualifications

• Provide administrative support to remote leadership across multiple teams
• Calibrate schedules, meeting agendas, and minutes
• Maintain organized meeting records in SharePoint and other systems
• Coordinate expense reports using online finance systems
• Prepare agendas and capture action items with follow-ups

Responsibilities

• Manage calendars and coordinate internal and external meetings
• Prepare agendas, capture minutes, and organize materials
• Document notes and track action items using Asana
• Support content posting, scheduling, and documentation for podcasts/events
• Assist with expense reporting and cross-team communications
• Collaborate with departments to ensure timely task completion

Skills

Calendar management

Meeting coordination

Documentation

Asana

SharePoint

Communication

Multitasking

Attention to detail

Education

Bachelor’s degree in communications or business

Tools

Asana

SharePoint

Job description

CHIME is seeking an Administrative Assistant to provide essential support to remote leadership across Marketing, Media, Analytics, Education Foundation, and Technology. You will manage calendars, coordinate meetings, and prepare documentation while ensuring strong communication across teams.

Responsibilities include scheduling, agendas, minutes, and organizing materials, plus tracking action items in Asana and maintaining records in SharePoint. Remote position with occasional travel as needed.