Remote Administrative Coordinator for Cross‑Dept Support

Page Mechanical Group, Inc.; Chicago (IL); Remote; USD 26,000 - 37,000; Full time

Benefits offered by this job

Health/dental/vision insurance

Paid time off (vacation/holidays/sick)

401(k) company match

Job summary

Medrina is seeking a full-time Administrative Assistant to support multiple departments in a remote setting. The role reports to the Director of Human Resources and requires flexibility to work with leaders across Legal, Business Development, and Clinical Operations.

Expect 40 hours/week, Mon-Fri, with possible weekend hours and holidays. Ideal candidates have 3 years in admin roles, are proficient in Adobe Sign and Microsoft Office, and can manage confidential information from a private

Qualifications

• 3 years of administrative experience supporting multiple units.
• Proficient in Adobe Sign and Microsoft Office Suite.
• Remote, full-time role requiring private, quiet workspace and reliable internet.

Responsibilities

• Conduct internal conversations via MS Teams with camera on.
• Manage virtual phone line messages and route to appropriate people.
• Respond to messages and emails promptly, within 24 hours.
• Maintain digital filing systems and signature workflows (Adobe/DocuSign).
• Coordinate travel, meetings, and prepare agendas.

Skills

MS Teams

Communication

Customer Service

Remote collaboration

Tools

Adobe Sign

Microsoft Office

SharePoint

Outlook

Job description

Medrina is seeking a full-time Administrative Assistant to support multiple departments in a remote setting. The role reports to the Director of Human Resources and requires flexibility to work with leaders across Legal, Business Development, and Clinical Operations.

Expect 40 hours/week, Mon-Fri, with possible weekend hours and holidays. Ideal candidates have 3 years in admin roles, are proficient in Adobe Sign and Microsoft Office, and can manage confidential information from a private