Remote Administrative Coordinator — Arts Nonprofit

Del Sol String Quartet; Berkeley (CA); Remote; USD 35,818,000 - 53,726,000; Part time

Benefits offered by this job

Remote work flexibility

Job summary

Del Sol Performing Arts Organization is seeking an Administrative Assistant for back-office tasks and process improvements. You will maintain donor data, prepare communications, and manage calendars. The role emphasizes organization, accuracy, and proactive collaboration with the DSPAO team.

Primary duties include donor records, grant reporting support, and travel logistics. This part-time, remote-friendly position requires California residence and offers a 6-month term with potential for

Qualifications

• 2-4 years of administrative experience, preferably in a nonprofit organization.
• Proficiency in Google Suite (Docs, Sheets, Calendar, Drive); Salesforce, VerticalResponse, Squarespace a plus.
• Basic finance principles; experience with expense tracking or invoice processing is a plus.
• Knowledge of nonprofit operations, including grant cycles and compliance reporting, preferred.

Responsibilities

• Maintain the donor database (Salesforce), including data entry (donors and donations), data cleanup, data reconciliation, data migration, and reports.
• Draft, proofread, and send donor communications, including appeal and thank you letters as needed.
• Keep the public-facing performance calendar up to date on the Del Sol Quartet website; issue reminders for overdue or upcoming tasks.
• Track and maintain a calendar of organizational financial deadlines, including grant reporting due dates, insurance renewals, bill payments, and compliance requirements, flagging items for review.
• Take clear and organized notes in meetings and ensure follow-up items are tracked and completed.
• Maintain data required for grant reporting, such as audience sizes, and generate draft grant reports.
• Book lodging and rental cars for travel.
• Gather submitted receipts and create expense reports.
• Organize and file documents for contracts, agreements, organizational records, and other key materials.
• Ensure the backup of all organizational files occurs regularly.

Skills

Organized

Attention to detail

Strong written and verbal comms

Proactive communicator

Notes & calendar maintenance

Discretion with sensitive info

Comfortable working remotely

Growth mindset

Tools

Google Suite

Salesforce

VerticalResponse

Squarespace

Basic accounting software

Job description

Del Sol Performing Arts Organization is seeking an Administrative Assistant for back-office tasks and process improvements. You will maintain donor data, prepare communications, and manage calendars. The role emphasizes organization, accuracy, and proactive collaboration with the DSPAO team.

Primary duties include donor records, grant reporting support, and travel logistics. This part-time, remote-friendly position requires California residence and offers a 6-month term with potential for