Remote Administrative Assistant - Nonprofit Donor & Calendar

The Asian American Arts Alliance, Inc.; San Francisco (CA); À distance; USD 34 000 - 41 000; Temps partiel

Résumé du poste

Del Sol Performing Arts Organization in the San Francisco Bay Area is seeking an Administrative Assistant to support back-office functions, donor data administration, and calendar management. The role emphasizes organization, timely communication, and secure handling of sensitive information, with a focus on improving processes.

The position is 6 months, 20-25 hours per week, primarily remote, with occasional in-person meetings or events in the San Francisco Bay Area.

Qualifications

• 2-4 years of administrative experience, preferably in a nonprofit organization.
• Proficiency in Google Suite (Docs, Sheets, Calendar, Drive).
• Basic finance principles; experience with expense tracking or invoice processing is a plus.
• Familiarity with nonprofit operations, grant cycles, and compliance reporting preferred.

Responsabilités

• Maintain the donor database (Salesforce), including data entry, cleanup, reconciliation, migration and reports.
• Draft, proofread, and send donor communications, including appeal and thank you letters.
• Keep the public-facing performance calendar up to date and issue reminders for deadlines.
• Track and maintain organizational financial deadlines, grant reporting due dates, insurance renewals, bill payments, and compliance.
• Take clear meeting notes and ensure follow-up items are tracked and completed.
• File contracts, agreements and organizational records; ensure regular backups of files.
• Book lodging and rental cars for travel; gather receipts for expense reports.

Connaissances

Google Suite

Data entry

Calendar management

Communication skills

Discretion

Outils

Salesforce

VerticalResponse

Squarespace

Accounting software

Description du poste

Del Sol Performing Arts Organization in the San Francisco Bay Area is seeking an Administrative Assistant to support back-office functions, donor data administration, and calendar management. The role emphasizes organization, timely communication, and secure handling of sensitive information, with a focus on improving processes.

The position is 6 months, 20-25 hours per week, primarily remote, with occasional in-person meetings or events in the San Francisco Bay Area.