Administrative Assistant

Northern Kentucky University; Cold Spring (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

Northern Kentucky University is seeking an Administrative Assistant for University Housing to oversee financial, business, and administrative operations. You will help develop budgets, forecast finances, and monitor revenues within a self-supporting auxiliary.

As a fiscal advisor to Housing leadership, you will support occupancy planning, student experiences, and long-term strategy while ensuring compliance with university and state financial requirements.

Qualifications

• Experience with budget management systems, databases, or student information systems.
• Demonstrated organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Process professional development/travel documents for University Housing Leadership.
• Team and train other housing staff on proper process completion.
• Process supply orders.
• Initiate purchase requisitions and payments through SAP.
• Process and submit deposits to Student Account Services.
• Communicate with staff in processing of payment information and budget tracking, planning, and development.
• Serve as budget liaison when questions arise.
• Serve as time administrator when needed.
• Assist with on-boarding/off-boarding University Housing employees.
• Coordinate with search committees on interview scheduling/agendas and document management of positions.
• Process travel reimbursements to candidates and external service providers.
• Assist Director of Housing with scheduling meetings.
• Create meeting agendas and meeting minutes.
• Maintain University Housing calendar, policies, and procedures documents.
• Plan and coordinate housing functions and events.
• Assist with creating and distribution of departmental communications.
• Assist in establishing and maintaining an up-to-date records management system.
• Schedule the use of meeting rooms within University Housing.

Skills

Budget management

Financial analysis

Organizational skills

Communication skills

Customer service

Multi-tasking

Tools

SAP

Budgeting software

Job description

Position Title:

Administrative Assistant

Position Type:

Regular

About the Role:

The Administrative Assistant for University Housing is responsiblefor the strategic management and oversight of the financial,business, and administrative operations of University Housing. Thisposition helps to manage the budget development, some fiscalforecasting, financial analysis, procurement, revenue monitoring,and business process optimization to ensure the financialsustainability and operational effectiveness of a self-supportingauxiliary.

Working closely with the Director of Housing, the AdministrativeAssistant serves as a fiscal advisor for University Housing andprovides financial leadership that supports departmentalpriorities, occupancy management, student experience initiatives,and long-term strategic planning. The position ensures compliancewith university, state, and regulatory financial requirements whilepromoting operational efficiency and sound stewardship ofinstitutional resources.

Budget Support:

• Process professional development/travel documents for UniversityHousing Leadership


• Team and train other housing staff on proper processcompletion


• Process supply orders


• Initiate purchase requisitions and payments through SAP


• Process and submit deposits to Student Account Services


• Communicate with the staff in the processing of paymentinformation and budget tracking, planning, and development


• Serve as budget liaison when questions arise

Human Resources Support:

• Serve as time administrator when needed


• Assist with on-boarding/off-boarding University Housingemployees


• Coordinate with search committees on interview scheduling/agendasand document management of positions.


• Process travel reimbursements to candidates and external serviceproviders

Administrative Support:

• Assist Director of Housing with scheduling meetings


• Create meeting agendas and meeting minutes


• Maintain University Housing calendar, policies, and proceduresdocuments


• Plan and coordinate, in coordination with the University Housingleadership team, various housing functions and events


• Assist with the creating and distribution of departmentalcommunications


• Assist in establishing and maintaining an efficient and up-to-daterecords management system including digital records

Facilities Support:

• Schedule the use of various meeting rooms available withinUniversity Housing, when needed

One to three years of progressively responsible experience inbudgeting or business management.

Requirements:

• Experience with budget management systems, databases, or studentinformation systems.


• Demonstrated organizational, communication, and customer serviceskills.


• Ability to manage multiple priorities in a fast-pacedenvironment.


• Strong attention to detail and commitment to accuracy.