Remote Accounts Receivable & Collections Coordinator

Job Duck LLC; United States; Remote; USD 11,000 - 12,000; Full time

Job summary

Job Duck LLC is seeking an Accounts Receivable and Collections Coordinator to manage invoicing, collections, and AR/AP processes. You will improve internal reporting, track KPI metrics, and support client billing while coordinating with leadership and clients.

This role emphasizes accuracy, communication, and system improvements. Remote position based in EST, with standard Mon-Fri hours, utilizing Time Solve, AirTable, Teams, and Zoom.

Qualifications

• 1–2 years of billing, invoicing, AR/AP and collections experience.
• Strong Excel for reporting and KPI tracking.
• Experience communicating with clients about billing and collections.
• Experience with legal billing or professional services billing environments preferred.
• Excellent written and verbal English.
• Ability to manage multiple priorities and meet deadlines.
• Strong analytical and numerical skills.
• Attention to detail and accuracy.

Responsibilities

• Manage the full invoicing process, including generating and reviewing monthly invoices.
• Assist with implementation and optimization of internal reporting systems and workflows.
• Generate weekly financial and billable hours reports for leadership.
• Track firm performance metrics and maintain KPI reporting.
• Send AR statements, payment reminders, and collection communications.
• Monitor accounts receivable and accounts payable activities.
• Support the development and maintenance of organized systems, including documentation and note management.
• Set up and maintain third‑party billing portals.
• Audit billing setups, rates, task codes, and client‑specific billing requirements.
• Manage client billing records, contact details, and related administrative documentation.
• Calculate and prepare internal and external referral commission reports.
• Follow up on outstanding balances and manage collections efforts with clients.
• Process client payments and off‑cycle invoices.
• Review and organize time entries to ensure accuracy, consistency, and professionalism.
• Coordinate annual billing rate updates and adjustments.

Skills

Excel proficiency

Reporting

Communication

Attention to detail

Numerical skills

Time management

Prioritization

Tools

AirTable

Time Solve

Teams

Zoom

Job description

Job Duck LLC is seeking an Accounts Receivable and Collections Coordinator to manage invoicing, collections, and AR/AP processes. You will improve internal reporting, track KPI metrics, and support client billing while coordinating with leadership and clients.

This role emphasizes accuracy, communication, and system improvements. Remote position based in EST, with standard Mon-Fri hours, utilizing Time Solve, AirTable, Teams, and Zoom.