Remote Accounting Coordinator for Nonprofit Finance

Physician Assistant Education Association; Oregon; Hybrid; USD 40,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Paid time off

403(b) retirement plan

Monthly wellness stipend

Professional development funding

Tuition assistance

Job summary

The Physician Assistant Education Association is seeking an Accounting Coordinator to support daily accounting operations, process payments, maintain records, and assist with month-end close. The role emphasizes accuracy, responsiveness, and collaboration across staff, members, and vendors.

Responsibilities include handling invoices, expenses, vendor records, cash receipts, and system administration across Sage Intacct, Bill.com, Nexonia, Salesforce, and related platforms.

Qualifications

• 2-3 years of experience in accounts receivable, accounts payable, bookkeeping, or general accounting.
• Proficiency in Microsoft Excel and experience with accounting software and financial systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and interpersonal skills, including the ability to communicate effectively with nonfinancial audiences.
• Experience handling confidential information with discretion and professionalism.

Responsibilities

• Process, verify, code, and prepare invoices, honorariums, awards, scholarships, and other payments in accordance with established policies and procedures.
• Process employee, Board, volunteer, consultant, and other approved expense reimbursements.
• Support administration of the expense management system, including setting up and maintaining employee accounts and providing routine user support.
• Administer routine corporate credit card activities, including account setup and closure and follow-up on required documentation.
• Review monthly corporate credit card activity for appropriate supporting documentation and coding and reconcile activity to card statements.
• Maintain vendor records and required documentation, including W-9s, and support annual 1099 preparation.
• Process and accurately record incoming payments, including checks, ACH transactions, credit card payments, third-party payments, and other payment methods.
• Maintain cash receipt records and related payment logs.
• Prepare manual cash receipt entries and other routine accounts receivable entries, with appropriate supporting documentation.
• Prepare customer invoices and assist with purchase orders, remittance information, and other billing requirements.
• Monitor outstanding receivables and perform appropriate follow-up and collection activities.
• Maintain accurate customer and payment records.
• Process routine exam release requests in accordance with established procedures and approval requirements.
• Research and resolve routine customer account and payment discrepancies.
• Complete assigned transaction-processing activities in accordance with the monthly close schedule.
• Provide transaction documentation and supporting information requested by the Accounting Manager or external accounting provider as part of the monthly close.
• Research transaction-level questions or discrepancies identified during the close process.
• Assist with audit requests by gathering and organizing requested supporting documentation.
• Use finance systems, including Sage Intacct, Bill.com, Nexonia, Salesforce, and other platforms, to perform assigned responsibilities.
• Participate in testing system updates or process changes affecting assigned responsibilities.
• Maintain procedures, checklists, and documentation for assigned processes.
• Provide responsive and professional Finance support to employees, members, customers, vendors, and other stakeholders.

Skills

Accounts payable

Accounts receivable

Excel

Sage Intacct

Bill.com

Nexonia

Salesforce

Financial systems

Attention to detail

Communication

Tools

Sage Intacct

Bill.com

Nexonia

Salesforce

Emburse

Job description

The Physician Assistant Education Association is seeking an Accounting Coordinator to support daily accounting operations, process payments, maintain records, and assist with month-end close. The role emphasizes accuracy, responsiveness, and collaboration across staff, members, and vendors.

Responsibilities include handling invoices, expenses, vendor records, cash receipts, and system administration across Sage Intacct, Bill.com, Nexonia, Salesforce, and related platforms.