Reimbursement Support (SP)

The-Children; Reno (NV); Vor Ort; USD 27.000 - 32.000; Vollzeit

Zusammenfassung

The Children's Cabinet in Reno, NV is seeking a Subsidy Reimbursement Processor to handle provider timesheets and reimbursements. You will screen timesheets for accuracy, process weekly draws, and maintain provider files while supporting finance and front desk operations.

Ideal candidates will understand CCDF requirements, possess basic accounting skills, and communicate effectively with providers and staff. Some evening or weekend work may be required.

Qualifikationen

• Familiar with Windows-based software and basic accounting practices.
• Experience or familiarity with spreadsheet accounting programs.
• Understanding of CCDF subsidy programs and child welfare context.
• Ability to communicate clearly with providers, clients, and staff.
• Ability to maintain confidentiality and meet deadlines.

Aufgaben

• Screen provider timesheets for accuracy and reject those not meeting standards.
• Process reimbursements via computerized system for weekly draws.
• Audit time/attendance data for accuracy in the system.
• Prepare and mail checks to providers in a timely manner.
• Investigate and respond to inquiries about reimbursements with CCR&R staff as needed.
• Update and maintain the Subsidy Reimbursement Policy and Procedures Manual.
• Enter data on timesheet issues for tracking.
• Maintain provider files, checks, timesheets, and monthly final reports.
• Attend department and agency meetings and provide backup support as needed.
• Support finance and front desk when required.
• Set annual goals related to the job function.
• Align work with agency mission and make constructive contributions.
• Perform other tasks as assigned.

Kenntnisse

Windows-based software

Spreadsheet accounting

Basic accounting principles

Knowledge of CCDF/child welfare

Customer service communication

Problem solving under stress

Multitasking and time management

Tools

Accounts Payable Software

Jobbeschreibung

Pay Rate: $19.49 - $22.89 Status: Non-Exempt

Last Revised: 10/2026 Level: 2

Definition

This position is responsible for processing provider timesheets for accounting procedures for Child Care Resource and Referral Subsidy Department. The subsidy reimbursement processor includes screening incoming timesheets for accuracy and reimbursing childcare providers subsidy monies in a timely manner. This position will also assist in the maintenance of provider files as well as providing clerical support. This is a full-time position reporting to the Subsidy Reimbursement Coordinator

Supervision Exercised

None

Duties

• Screen all provider timesheets for accuracy, and rejecting any that do not meet the acceptable standard.
• Complete provider reimbursement through computerized program by timely and accurately processing timesheets, batches and weekly draws.
• Audit the time and attendance entered in the computer program for accuracy.
• Collate invoices, stuff envelopes and mail checks to providers in a timely manner upon receipt of State funds.
• Investigate and resolve client/provider inquiries concerning reimbursements, documenting pertinent provider issues/resolutions and department actions taken with provider as needed working with CCR&R staff when necessary.
• Assist in updating and maintaining the CCR&R Subsidy Reimbursement Policy and Procedure Manual.
• Data entry on timesheet issues for tracking purposes.
• Maintain provider files, filing checks and timesheets, and provider final reimbursement reports on a monthly basis.
• Attend and participate in department/agency staff meetings and other events as needed.
• Provide backup support and coverage to the finance department and front desk as needed.
• Set annual goals and objectives related to specific job function.
• Achieve an understanding of agency mission, strategic focus areas and overall goals and objectives; contribute to the success of these areas.
• Perform other tasks as assigned.

Minimum Qualifications

Knowledge of

• Windows based computer software programs
• Working knowledge of spreadsheet accounting programs.
• Mathematical/basic accounting principles.
• Community agencies and resources, as well as an understanding of the problems facing children, youth, families, and early learning providers.
• Accounts Payable Software

Ability to

• Learn and implement new CCDF requirements.
• Communicate in a positive, friendly manner to public and co-workers; handle challenging or confrontational clients, providers or vendors.
• Be able to problem solve in stressful situations
• Clearly communicate ideas and information through written and verbal means.
• Meet stringent timelines while maintaining a high level of accuracy and following detailed procedures.
• Adapt to changing software needs or requirements of the subsidy program.
• Maintain confidentiality of client/agency information.
• Seek information to troubleshoot software/accounting problems.

Special Requirements

• Bilingual - English/Spanish Required
• Must possess reliable transportation to get to and from work.
• Must possess a valid Nevada driver's license and proof of insurance if utilizing personal vehicle for company business.
• Able to use office equipment (phones, fax, copier, mail meter, etc.)
• Must be able to lift and carry up to 25 lbs. (moving files) repetitive keystroking (inputting data from timesheets, etc.); sitting for extended periods; fine motor skills (copying, labeling, posting).
• May require occasional evening and or weekend work.
• Able to pass complete background check.
• Eligible to receive Cabinet benefits for full-time staff.

The Children's Cabinet is an equal opportunity employer and encourages persons to apply regardless of their race, sex, sexual orientation, gender identity, color, religion, veteran status, national origin, age, handicap, disability, familial status, political affiliation or beliefs.

It is the policy of The Children's Cabinet, Inc. that all employees are employed at will of both the employee and The Children's Cabinet.