Accounts Receivable Specialist

Boys-; Las Vegas (NV); On-site; USD 48,000 - 60,000; Full time

Job summary

Boys & Girls Club is seeking an Accounts Receivable Specialist to manage grant applications and reimbursement processes in a fast-paced environment.

You will verify eligibility, maintain documentation, prepare reimbursements, and coordinate with club staff and finance to ensure accuracy, compliance, and timely submissions. Strong organizational and communication skills are essential for success.

Qualifications

• Bachelor's or associate degree in a relevant field.
• Proficient with Microsoft Office applications including Excel, Word and Outlook.
• Strong organizational, analytical and project planning skills.
• Ability to work independently and manage multiple demands.

Responsibilities

• Process grant applications for the Childcare Assistance program and verify documentation.
• Prepare reimbursement requests, monitor budgets, and ensure timely submissions.
• Maintain master lists and accurate filing systems; assist with audits.
• Coordinate with clubhouse staff to resolve missing or inconsistent documentation.
• Generate monthly attendance reports to support billing and enrollment.
• Provide clerical support and assist in training staff as needed.

Skills

Organizational skills

Analytical skills

Project planning

Multitasking

Professional communication

Independent work

Spanish reading (optional)

Education

Bachelor's or associate degree

Tools

Microsoft Office

Excel

Word

Outlook

Internet usage

Job description

Reporting to the Controller, the Accounts Receivable Specialist is responsible for the following:

• Processing applications for the Childcare Assistance grant from Boys & Girls Club member families; ensures that all required documentation has been received and verified; determines household composition and calculates monthly income to determine whether eligible for program and amount of subsidy; prepares cover sheets and interim eligibility determination letters and ensures they are mailed out and hand delivered as required.
• Works with clubhouse staff to ensure processes are in place that result in complete and accurate applications submitted for processing; answers questions from clubhouse staff about eligibility and application status; follows up with clubhouse staff on missing or inconsistent documentation.
• Maintains master lists of members enrolled in the program and expirations; provides this information to clubhouse staff to aid in billing and renewal processes.
• Updates member database to identify members enrolled in program.
• Running monthly attendance reports to support billing process.
• Creates physical application files, verifies notices of decision and is responsible for orderly filing system and process.
• Responsible for preparing, completing, and submitting reimbursement requests to grantors for a portfolio of 20 active grants, ensuring accuracy, compliance with grant agreements, proper supporting documentation, and timely submission in accordance with funding deadlines. Monitors expenditures against approved budgets and coordinates with program and finance staff to resolve discrepancies and maintain compliance with all grant requirements.
• Maintains complete and accurate files that are ready for QA review and A-133 audit. Assists in gathering materials for annual audit of grant files.
• Responsible for processing incoming checks, preparing and completing bank deposits in a timely manner, scanning and electronically filing financial and administrative documents, and maintaining organized physical and digital records. Provides general clerical and administrative support to the department, including data entry, document preparation, and other duties as assigned to ensure efficient daily operations.
• Participates in and coordinates training for staff.
• Maintains good working relationship with agency partners that administer the grant

Other Duties

May be assigned other duties as requested by supervisor.

Skills/Knowledge Required

• Bachelor's or associate degree from an accredited college or university in relevant field preferred
• Proficient in Internet use and Microsoft Office, including Excel, Word and Outlook
• Strong organizational, analytical and project planning skills
• Ability to work independently and self-monitor performance progress
• Ability to handle multiple demands from several people
• Ability to interact professionally with club staff, board members, volunteers and contacts outside the organization
• Ability to effectively manage multiple projects simultaneously
• Strong verbal and written communication skills
• Ability to meet deadlines with severe time constraints
• Ability to read Spanish (English/Spanish bilingual) is a plus

Physical Requirements

• Ability to sit, stand or walk for prolonged periods, and stoop and kneel occasionally
• Ability to speak and hear to use telephone, conduct meetings and trainings, etc.
• Ability to effectively use computer, lift papers and files
• Ability to push, pull, reach for and lift articles up to 10 pounds
• Ability to safely operate a motor vehicle

Driving Position

Must have a valid Nevada driver’s license and good driving record in order to transport passengers as mandated by our insurance company. Use of a personal vehicle is required and mileage is reimbursed.

Disclaimer

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.