Rehab Administrative Specialist & Records Coordinator

Whittier Health; Westborough, Northern (MA, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

401k

Paid Time Off

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Accident & Critical Illness Coverage

Health Savings Account

Flexible Spending Account

Job summary

Whittier Rehabilitation Hospital is seeking a Rehab Administrative Secretary for a full-time role (80 hours). The position supports the Director of Rehabilitation Services and the OT/PT/TR staff, handling secretarial tasks, payroll calculations, and medical record coordination to ensure smooth daily operations.

Responsibilities include data processing, purchasing, travel reimbursements, meeting minutes, staff orientation, licensing records, and maintaining office systems, equipment, and forms;

Qualifications

• Secretarial/medical records training completed.
• Ability to coordinate multiple systems.
• Proficient with Word, Excel, Visio and related software.
• Experience interacting with medical staff, patients and public.

Responsibilities

• Provide secretarial support to the Director of Rehabilitation Services and staff.
• Process doctors' orders to the rehabilitation services division.
• Assist in payroll calculations for division staff.
• Maintain medical records and coordinate admissions/discharges.

Skills

Secretarial/medical records training

Coordinate multiple systems

Interpersonal communication

Independent work capability

Geriatric knowledge

Adult rehabilitation knowledge

Tools

Word for Windows

Corel Draw

Lotus

Excel

Visio

Job description

Whittier Rehabilitation Hospital is seeking a Rehab Administrative Secretary for a full-time role (80 hours). The position supports the Director of Rehabilitation Services and the OT/PT/TR staff, handling secretarial tasks, payroll calculations, and medical record coordination to ensure smooth daily operations.

Responsibilities include data processing, purchasing, travel reimbursements, meeting minutes, staff orientation, licensing records, and maintaining office systems, equipment, and forms;