Rehab Admin Secretary — Patient-Centered Office Support

whittierhealthnetwork; Westborough (MA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401k

Paid Vacation, Sick, Holiday

Medical, Dental Vision insurance

Life and Disability polices

Accident, Hospital and Critical Illnss

Health Savings Account

Flexible Spending Account

Job summary

Whittier Rehabilitation Hospital is seeking an Administrative Secretary to support the Rehabilitation Services team full-time. You will handle secretarial duties, payroll calculations, and medical records coordination for OT, PT, TR and other staff.

The role requires strong PC skills, ability to coordinate multiple systems, and independent work with minimal supervision. You will contribute to maintaining licensing and conduct policy reviews for IP Rehab.

Qualifications

• Secretarial/medical records training.
• Ability to coordinate multiple systems.
• Intermediate PC experience with Word, Corel Draw, Lotus, Excel, Visio.
• Ability to interact with professional/medical staff, patient/families and general public.
• Knowledge of growth and development across the life span.
• Knowledge, experience and competency in dealing with adult rehabilitation and geriatric age group.
• Must be able to work independently with minimum supervision, coordinating multiple tasks.

Responsibilities

• Provide secretarial support to the Director of Rehabilitation Services and rehabilitation staff.
• Maintain personnel records and payroll calculations for rehabilitation services division.
• Assist in medical record keeping including admission/discharge coordination.
• Perform data processing, databases, desktop publishing, word processing and spreadsheet tasks.
• Process Doctors' orders to rehabilitation services division.
• Process travel reimbursements for rehabilitation services division staff.
• Maintain/balance petty cash for rehabilitation services division.
• Manage general telephone responsibilities.
• Order, maintain inventory, stock and pricing for rehabilitation equipment.
• Calculate patient equipment purchases for the division.
• Take meeting minutes for IP Rehab. meetings and hospital-wide task forces.
• Assist with new employee orientation and establish employee files.
• Maintain licensing, CPR records, reports.
• Review and revise IP, OP, Policy and Procedure and guideline manuals.
• Establish, design and implement forms as requested.
• Maintain efficient working environment including copiers, printers, PCs.

Skills

Secretarial training

Multi-system coordination

Word for Windows

CorelDRAW

Lotus

Excel

Visio

Tools

Word for Windows

CorelDRAW

Lotus

Excel

Visio

Job description

Whittier Rehabilitation Hospital is seeking an Administrative Secretary to support the Rehabilitation Services team full-time. You will handle secretarial duties, payroll calculations, and medical records coordination for OT, PT, TR and other staff.

The role requires strong PC skills, ability to coordinate multiple systems, and independent work with minimal supervision. You will contribute to maintaining licensing and conduct policy reviews for IP Rehab.