Regulatory Operations Coordinator (Personal Care)

Astrix; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Astrix is seeking a detail-oriented coordinator to support fragrance testing and regulatory operations in a hybrid role based in New York City. You will coordinate consumer and product safety testing activities, manage sample shipments to external labs, and maintain essential documentation across systems.

You will work with cross-functional teams and external partners, review and upload testing data, and track 80+ active projects. Strong Excel skills and organizational prowess are essential.

Qualifications

• Bachelor's degree in a science or engineering field preferred.
• Experience coordinating, operations or scientific activities.
• Strong attention to detail and organizational skills.

Responsibilities

• Coordinate consumer and product safety testing activities.
• Manage sample preparation and shipments to external testing labs.
• Review, upload, and maintain testing and regulatory documentation.
• Track and support 80+ active projects simultaneously.
• Collaborate with cross-functional teams and external testing partners.
• Maintain documentation in Veeva Regulatory and SharePoint (training provided).

Skills

Coordination

Operations

Teamwork

Regulatory awareness

Education

Bachelor's degree

Tools

Excel

Veeva Regulatory

SharePoint

Job description

Support fragrance testing and regulatory operations by coordinating product testing, managing documentation, and working closely with internal teams and external testing facilities. This is an excellent opportunity for someone looking to gain exposure to Product Development and the fragrance industry.

Key Responsibilities

• Coordinate consumer and product safety testing activities.
• Manage sample preparation and shipments to external testing labs.
• Review, upload, and maintain testing and regulatory documentation.
• Track and support 80+ active projects simultaneously.
• Collaborate with cross-functional teams and external testing partners.
• Maintain documentation in Veeva Regulatory and SharePoint (training provided).

Qualifications

• Bachelor's degree required; science or engineering preferred.
• A few years of professional experience in a coordination, operations, scientific, or related role.
• Strong Microsoft Office skills, particularly Excel.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple projects and priorities.
• Strong communication and teamwork skills.

Work Arrangement

• Hybrid position based in New York City.
• Onsite at least 3 days per week, with additional onsite presence as needed.