Regulatory & Compliance Specialist

West Virginia University; Morgantown (WV); On-site; USD 90,000 - 130,000; Full time

Job summary

West Virginia University Health System in Morgantown, WV seeks a Compliance Officer to oversee non-clinical EMS operations, ensure regulatory and privacy standards, and manage fleet, inventory, and facilities maintenance for licensure compliance. You will provide business analytics and vendor management in alignment with federal and state requirements.

The role requires a Bachelor's in Healthcare/Operations/Business and EMT licensure, with 3+ years in EMS/Healthcare compliance and a valid

Qualifications

• Bachelor's degree in Healthcare, Operations, or Business Administration.
• EMT Licensed clinical provider.
• Valid Driver's License.

Responsibilities

• Identify compliance issues/violations through audits, investigations, inspections and assessments to provide appropriate resolution, risk mitigation and ensure adherence to established protocols and standards.
• Monitor and implement changes in EMS regulations and recommend policy and training updates to remain compliant.
• Develop and implement emergency response plans ensuring adherence to state and federal regulations, coordinating with public health and safety agencies as required.
• Support safety and risk management standards related to EMS, including leading the Safety Committee and monthly hazard audits.
• Oversee vendor relationships for equipment and facility maintenance, asset management and insurance reporting.
• Develop a system of data collection and analysis to assess risk and provide resolution of operational problems.
• Maintain vendor relationships, asset management and insurance claims processes, seeking new partnerships for cost-effectiveness and quality service.
• Collaborate with external partners and consultants to ensure regulatory adherence and provide training on compliance topics.
• Prepare and submit compliance reports to regulatory agencies and advise senior management on potential risks.

Skills

Regulatory requirements

Communication

Organizational skills

Microsoft Office

Documentation

Multitasking

Attention to detail

Licensing accuracy

Analytical thinking

EMS regulations

Education

Bachelor's degree in Healthcare, Operations, or Business Administration

EMT Licensed clinical provider

Valid Driver's License

Job description

A critical role ensuring the safety, legality, and efficiency ofthe Mon EMS agency. Oversee non-clinical operations, includingregulatory, privacy standards & compliance for organizationalsafety requirements, fleet, inventory & supply management andfacilities maintenance in alignment with federal and statecompliance/licensure requirements. Provide business analytics,management of vendor relationships, and support for operationalinnovation.

MINIMUM QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• Bachelor's degree in Healthcare, Operations, or BusinessAdministration.
• EMT Licensed clinical provider.
• Valid Driver's License.

EXPERIENCE

• Three (3) years of experience working in Emergency MedicalServices, Healthcare or Operations.
• Advanced understanding of EMS-specific laws and standards.

PREFERRED QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE

• Master’s Degree in business, management, healthcare, operationsor related field.
• Paramedic Licensed clinical provider.

EXPERIENCE

• Five (5) years in a Healthcare and/or Emergency ServicesAdministration or Operations field.
• Experience in conducting compliance audits.

CORE DUTIES AND RESPONSIBILITIES

The statements describedhere are intended to describe the general nature of work beingperformed by people assigned to this position. They are notintended to be constructed as an all-inclusive list of allresponsibilities and duties. Other duties may be assigned.

• Identify compliance issues/violations through performance ofaudits, investigations, inspections and assessments to provideappropriate resolution, risk mitigation and ensure adherence toestablished protocols and standards and provide.
• Monitor and implement changes in EMS regulations, such as WV EMSRegulations to include related equipment lists and recommend policyand training updates to remain compliant.
• Provide input and recommendations into the development andimplementation of emergency response plans, ensuring adherence tostate and federal regulations, and coordinate with public healthand safety agencies as required.
• Support compliance with safety and risk management standardsrelated to EMS, to include serving as the Safety Committee chairand leading monthly safety hazard audits.
• Oversee Bio Med maintenance, grant and policy management andmutual aid agreements, including managing vendor relationships forequipment and facility maintenance.
• Develop a system of data collection and analysis to assess riskand provide resolution of operational problems.
• Maintain ownership of vendor relationships, assetmanagement/tracking and insurance policies, to include proactivelyseeking out new vendor partnerships to ensure cost-effectivenessand quality service delivery, asset reporting to insurance agenciesand managing insurance claims & renewals.
• Work closely and transparently with all external partners,including third-party vendors and consultants.
• Assist in the development and implementation of risk managementstrategies through providing regulatory and compliance guidance foragency compliance initiatives.
• Oversee logistics, fleet, and facility maintenance, related toregulatory compliance and state licensure requirements, such asvehicle title and licensure, etc.
• Develop and implement compliance policies and procedures, asrequired.
• Conduct regular audits and assessments to ensure compliancewith regulatory requirements.
• Monitor changes in relevant laws and regulations and updatecompany policies accordingly.
• Recommend and provide training and education to employees oncompliance-related topics.
• Collaborate with internal and external stakeholders to ensureregulatory adherence.
• Prepare and submit compliance reports to regulatoryagencies.
• Advise senior management on compliance matters and potentialrisks.
• Maintain accurate records of compliance activities anddocumentation.
• Remain informed about industry trends and best practices incompliance.
• Participate in compliance-related meetings as required.
• Serve as the HIPPA Privacy officer for the agency.

PHYSICAL REQUIREMENTS

The physical demands described hereare representative of those that must be met by an employee tosuccessfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential functions.

• Ability to lift, push, pull and transfer boxes and/or equipmentup to twenty-four pounds.
• Ability to twist upper body while moving boxes and/orequipment.
• Ability to stand, walk, climb, balance, reach, stoop, bend andcrouch for extended time periods.
• Ability to smell and identify odors.
• Ability to use close, distant and peripheral vision, depthperception, and visual focus.
• Ability to clearly hear and interpret voice and telephonecommunication.

WORKING ENVIRONMENT

The work environment characteristicsdescribed here are representative of those an employee encounterswhile performing the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilitiesto perform the essential functions.

SKILLS

• Familiarity with regulatory requirements and guidelines.
• Strong communication and interpersonal skills.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Clear documentation and reporting skills.
• Proficiency in Microsoft Office Suite.
• Highly adaptable and able to manage multiple taskssimultaneously.
• Detail-oriented with a high level of accuracy.
• Ability to ensure accuracy in licensing, permitting, andcompliance records.
• Ability to analyze complex information and make sounddecisions.
• Knowledge of federal, state, and local EMS regulations,including HIPAA, OSHA, OEMS, DEA, Board of Pharmacy and otherhealthcare compliance frameworks.

Additional Job Description

Scheduled Weekly Hours: 40

Exempt/Non-Exempt: United States of America (Exempt)

Company: AHS LLC AHS LLC

Cost Center: 4851 AHS LLC EMS Monongalia

Address: 801 J D Anderson Drive

Morgantown

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries(collectively "WVUHS") is an equal opportunity employer andcomplies with all applicable federal, state, and local fairemployment practices laws. WVUHS strictly prohibits and does nottolerate discrimination against employees, applicants, or any othercovered persons because of race, color, religion, creed, nationalorigin or ancestry, ethnicity, sex (including gender, pregnancy,sexual orientation, and gender identity), age, physical or mentaldisability, citizenship, past, current, or prospective service inthe uniformed services, genetic information, or any othercharacteristic protected under applicable federal, state, or locallaw. All WVUHS employees, other workers, and representatives areprohibited from engaging in unlawful discrimination. This policyapplies to all terms and conditions of employment, including, butnot limited to, hiring, training, promotion, discipline,compensation, benefits, and termination of employment.