Regulatory & Compliance Specialist

Mon EMS, Inc.; Morgantown, Northern (WV, KY); Hybrid; USD 85,000 - 135,000; Full time

Job summary

WVU Health System in Morgantown, WV seeks a Senior Compliance Manager to oversee regulatory, privacy, and safety requirements for the agency. You will manage non-clinical operations, audits, vendor relations, and policy development to ensure state and federal licensure compliance.

The role emphasizes risk assessment, data analysis, HIPAA governance, and training across the organization, with duties spanning fleet, inventory, facilities, and incident investigations.

Qualifications

• Bachelor's degree in Healthcare, Operations, or Business Administration.
• EMT Licensed clinical provider.
• Valid Driver's License.
• Three (3) years of experience in EMS, Healthcare or Operations.
• Advanced understanding of EMS-specific laws and standards.
• Master’s Degree in related field (preferred).
• Paramedic Licensed clinical provider (preferred).
• Five (5) years in Healthcare/EMS Administration or Operations (preferred).

Responsibilities

• Identify compliance issues through audits, investigations, inspections and assessments.
• Monitor EMS regulations and update policies to remain compliant.
• Develop emergency response plans compliant with regulations.
• Lead Safety Committee and monthly safety hazard audits.
• Oversee Bio Med maintenance, grant and policy management and vendor relations.
• Develop data collection and analysis to assess risk and resolve operations problems.
• Manage insurance and asset reporting, and relationships with vendors.
• Advise senior management on compliance risks and mitigation.
• Maintain documentation of compliance activities and reporting.
• Serve as HIPAA Privacy officer for the agency.

Skills

Regulatory requirements familiarity

Strong communication

Organizational skills

Written and verbal communication

Documentation skills

Microsoft Office Suite

Multitasking

Attention to detail

Licensing and compliance records

Regulatory risk analysis

EMS regulations knowledge

HIPAA/OSHA/OEMS knowledge

Education

Bachelor's degree in Healthcare, Operations, or Business Administration

Master’s Degree in business, management, healthcare, operations or related field

Tools

Microsoft Office Suite

Job description

Below, you’ll find other important information about this position. A critical role ensuring the safety, legality, and efficiency of the Mon EMS agency. Oversee non-clinical operations, including regulatory, privacy standards & compliance for organizational safety requirements, fleet, inventory & supply management and facilities maintenance in alignment with federal and state compliance/licensure requirements. Provide business analytics, management of vendor relationships, and support for operational innovation.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in Healthcare, Operations, or Business Administration.
• EMT Licensed clinical provider.
• Valid Driver's License.
• Three (3) years of experience working in Emergency Medical Services, Healthcare or Operations.
• Advanced understanding of EMS-specific laws and standards.

PREFERRED QUALIFICATIONS:

• Master’s Degree in business, management, healthcare, operations or related field.
• Paramedic Licensed clinical provider.
• Five (5) years in a Healthcare and/or Emergency Services Administration or Operations field.
• Experience in conducting compliance audits.

CORE DUTIES AND RESPONSIBILITIES:

• Identify compliance issues/violations through performance of audits, investigations, inspections and assessments to provide appropriate resolution, risk mitigation and ensure adherence to established protocols and standards and provide.
• Monitor and implement changes in EMS regulations, such as WV EMS Regulations to include related equipment lists and recommend policy and training updates to remain compliant.
• Provide input and recommendations into the development and implementation of emergency response plans, ensuring adherence to state and federal regulations, and coordinate with public health and safety agencies as required.
• Support compliance with safety and risk management standard related to EMS, to include serving as the Safety Committee chair and leading monthly safety hazard audits.
• Oversee Bio Med maintenance, grant and policy management and mutual aid agreements, including managing vendor relationships for equipment and facility maintenance.
• Develop a system of data collection and analysis to assess risk and provide resolution of operational problems.
• Maintain ownership of vendor relationships, asset management/tracking and insurance policies, to include proactively seeking out new vendor partnerships to ensure cost-effectiveness and quality service delivery, asset reporting to insurance agencies and managing insurance claims & renewals.
• Work closely and transparently with all external partners, including third-party vendors and consultants.
• Assist in the development and implementation of risk management strategies through providing regulatory and compliance guidance for agency compliance initiatives.
• Oversee logistics, fleet, and facility maintenance, related to regulatory compliance and state licensure requirements, such as vehicle title and licensure, etc.
• Develop and implement compliance policies and procedures, as required.
• Conduct regular audits and assessments to ensure compliance with regulatory requirements.
• Monitor changes in relevant laws and regulations and update company policies accordingly.
• Recommend and provide training and education to employees on compliance-related topics.
• Collaborate with internal and external stakeholders to ensure regulatory adherence.
• Prepare and submit compliance reports to regulatory agencies.
• Advise senior management on compliance matters and potential risks.
• Maintain accurate records of compliance activities and documentation.
• Remain informed about industry trends and best practices in compliance.
• Participate in compliance-related meetings as required.
• Serve as the HIPPA Privacy officer for the agency.

PHYSICAL REQUIREMENTS:

• Ability to lift, push, pull and transfer boxes and/or equipment up to twenty-four pounds.
• Ability to twist upper body while moving boxes and/or equipment.
• Ability to stand, walk, climb, balance, reach, stoop, bend and crouch for extended time periods.
• Ability to smell and identify odors.
• Ability to use close, distant and peripheral vision, depth perception, and visual focus.
• Ability to clearly hear and interpret voice and telephone communication.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS:

• Familiarity with regulatory requirements and guidelines.
• Strong communication and interpersonal skills.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Clear documentation and reporting skills.
• Proficiency in Microsoft Office Suite.
• Highly adaptable and able to manage multiple tasks simultaneously.
• Detail-oriented with a high level of accuracy.
• Ability to ensure accuracy in licensing, permitting, and compliance records.
• Ability to analyze complex information and make sound decisions.
• Knowledge of federal, state, and local EMS regulations, including HIPAA, OSHA, OEMS, DEA, Board of Pharmacy and other healthcare compliance frameworks.

ADDITIONAL JOB DESCRIPTION:

• Scheduled Weekly Hours: 40
• Shift: Exempt/Non-Exempt: United States of America (Exempt)
• Company: AHS LLC
• AHS LLC Cost Center: 4851
• AHS LLC EMS Monongalia Address: 801 J D Anderson Drive Morgantown West Virginia

Equal Opportunity Employer West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.