Registration Coordinator, TSC

Astera Cancer Care; Providence (TN); On-site; USD 32,000 - 42,000; Full time

Job summary

The Surgical Clinic (TSC) in Middle Tennessee seeks a Registration Coordinator to support front desk operations, including patient check-in/out, insurance verification, and payment collection. You will enter data into EMR/PM systems and schedule internal appointments.

Responsibilities include answering calls, greeting patients, ensuring accurate demographics, and maintaining HIPAA confidentiality while traveling to other clinics as needed.

Qualifications

• Front desk operations, including patient registration, scheduling, and payments.
• Excellent customer service and communication to assist patients, providers, and staff.
• Proficiency with EMR/PM systems and basic MS Office.
• Attention to detail and ability to handle multiple priorities in a fast-paced environment.

Responsibilities

• Answers the telephones and greets patients in a courteous, efficient manner.
• Routes calls/messages to appropriate discipline/department and follows policy.
• Conducts patient check-in and updates demographics/insurance information in EMR/PM systems.
• Collects co-pays and payments and schedules internal appointments.
• Maintains confidentiality and HIPAA compliance in handling patient information.
• Willingness to travel to other clinics as needed.

Skills

Front desk operations

Insurance verification

Customer service

EMR/EHR proficiency

Education

High school diploma or GED

Tools

EMR/PM systems

MS Office

Job description

The Surgical Clinic (TSC) is Middle Tennessee’s premier multi-specialty surgical practice, dedicated to utilizing the latest medical technology while prioritizing patient care, convenience, and satisfaction.

With over 40 surgeons, our patient-focused clinics are conveniently located, providing access to advanced surgical procedures close to home.

Why Join Us?

At The Surgical Clinic (TSC), we believe that our people are the heart of our success. As Middle Tennessee’s premier multi-specialty surgical practice, we are committed to fostering a supportive, collaborative, and innovative workplace where every team member can thrive.

Job Description:

The Registration Coordinator position provides medical office support including check-in and some check out functions. Manage the reception of patients within the office and by telephone. Obtains patient insurance and demographic information, collects co-pays, payments, and schedules internal appointments, etc.

ESSENTIAL FUNCTIONS:

Answers the telephones and greets patients in a courteous, efficient manner. Routes calls/messages to appropriate discipline/department Follows policy and procedures outlined by management to ensure standardization of processes across all clinics. Conducts patient check-in, following policy and procedures. Properly tracks patients in EMR for next location and ensures patients are not missed. Obtains pre-patient registration, demographic and insurance information and enters appropriately into Patient Management System (PM) or Electronic Medical Record (EMR) Including all paper/electronic documents. Verify and update patient demographics. Scan documents into Electronic Health Record Collect patient photographs, scan insurance cards (and notify insurance auth coordinators), and documents/obtains signatures on necessary forms as needed. Ensures eligible patients have proper distress screening. Ensure accurate and timely completion of all MIPS Merit-based Incentive Payment System) requirements for providers. Collects co-payments and/or payments at time of service and manages end of day procedure to include daily deposit, petty cash reconciliation, and sign in sheets. Ensures canceled/no show and missed appointments are followed up and properly documented. Schedules internal patient appointments and makes walk-in appointments, i.e., Nurse triage. Demonstrates excellent customer service. Responds promptly to patient, physician, manager, clinic, and other department requests. Distribute outbound correspondence, including dictated notes and letters to referring offices. Communicates to other staff members using Instant Messaging System Scans documents into Electronic Medical Record Ability to travel/float to other clinics for business needs. Maintain and ensure confidentiality of patient information. Adheres to all Surgical Division policies and procedures. Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

Strong knowledge of front office operations, including patient registration, scheduling, insurance verification, and payment collection. Excellent customer service and communication skills to assist patients, providers, and staff in a professional and courteous manner. Strong attention to detail and organizational skills to ensure accurate data entry, documentation, and patient tracking. Proficiency in Electronic Medical Record (EMR), practice management systems, and basic Microsoft Office applications. Ability to manage multiple priorities in a fast-paced environment while maintaining confidentiality and compliance with HIPAA standards.

EDUCATION & EXPERIENCE:

High school graduate or equivalent with GED 2 years of previous professional office experience is required. Computer skills including Windows file management and MS Office, and e-mail experience is preferred. Good verbal, listening, and written communication skills. Ability to work productively and effectively in a fast-paced environment. Strong organizational skills and attention to detail Excellent customer service skills

OOCUPATIONAL RISK CATEGORY:

PHYSICAL REQUIREMENTS: Able to travel to clinics when necessary. Able to lift 25 pounds.

Job Title: Physical Activity Required Amount of time None Less than 1/3 (Occasionally) 1/3 to 2/3 (Frequently) More than 2/3 (Regularly) Standing Walking Sitting Fingering or manual dexterity Repetitive finger motion Lifting or exerting force Up to 10 pounds Up to 25 pounds Up to 50 pounds Up to 100 pounds Over 100 pounds Reaching or stretching Climbing or balancing Crouching or stooping Speaking Hearing Seeing (with correction)

At The Surgical Clinic (TSC), we believe that our people are the heart of our success. As Middle Tennessee’s premier multi-specialty surgical practice, we are committed to fostering a supportive, collaborative, and innovative workplace where every team member can thrive.