Registrar- Weekends

Lutheran Hospital; Fort Wayne (IN); On-site; USD 38,000 - 52,000; Full time

Job summary

Lutheran Hospital in Fort Wayne, IN seeks a Hospital Registrar to support patient registration, scheduling, and insurance verification. The role emphasizes accurate data capture, patient service, and coordination with care teams.

The Registrar will pre-register patients, obtain authorizations, and document financial responsibilities while maintaining compliant patient records and ensuring smooth admissions.

Qualifications

• 0-2 years of healthcare registration or front desk experience.
• 0-2 years in customer service is a plus.
• Background in medical office scheduling preferred.

Responsibilities

• Interacts with patients and families to address questions with courtesy and timely assistance.
• Verifies insurance eligibility and secures necessary authorizations for services.
• Pre-registers scheduled patients by obtaining accurate demographic information.
• Schedules patient procedures based on procedure requirements and staffing needs.
• Collects and records patient financial responsibility estimates and co-pays.
• Maintains and files registration documentation to ensure complete patient records.

Skills

Insurance verification

Medical terminology

EHR systems

Registration software

Attention to detail

Interpersonal skills

Confidential information

Education

Post secondary education in healthcare administration

Job description

This a FT Fri, Sat, Sun 430a - 5p

Job Summary

The Registrar supports patient care by accurately capturing and verifying demographic and insurance information through both in-person and telephone interactions. This role ensures a seamless registration process by scheduling procedures, securing necessary authorizations, and maintaining complete and organized patient records, all while providing exceptional customer service.

Essential Functions

• Interacts with patients and their families to address questions and provide courteous, timely assistance.
• Regulates schedules based on procedure requirements, physician availability, and staffing needs.
• Schedules patient procedures as required and pre-registers scheduled patients by obtaining accurate demographic information.
• Verifies insurance eligibility using designated applications, captures correct health insurance details, and secures necessary authorizations and verifications for services.
• Collects and records patient financial responsibility estimates as applicable.
• Communicates operative reports daily to appropriate physician offices.
• Compiles and organizes registration documentation to ensure completion of patient medical records.
• Collects patient co-pays or deductibles when applicable and informs patients of financial obligations.
• Assists patients with understanding insurance requirements and assists with resolving insurance-related questions.
• Carefully documents on forms if the patient is unable to sign the consent authorization forms, or why a family member signs the forms and has nursing sign off if the patient is unable to sign.
• Places an armband on each patient before the patient leaves the department to ensure proper identification of the patient throughout their stay.
• Answers and returns phone calls, addressing questions with professionalism and courtesy.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Post secondary education or training in medical office administration or healthcare administration preferred
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required
• 0-2 years of experience in a customer service role preferred

Knowledge, Skills and Abilities

• Knowledge of insurance verification and basic medical terminology.
• Ability to maintain accuracy and attention detail in a fast-paced environment.
• Familiarity with electronic health record (EHR) systems and registration software.
• Ability to manage sensitive and confidential information appropriately.
• Effective interpersonal skills to work with patients, families and healthcare teams.