Registrar's Office Assistant

Stonehill College; Easton (MA); On-site; USD 2,066,000 - 2,480,000; Part time

Job summary

Stonehill College's Registrar's Office is seeking a detail-oriented work-study student to digitize historical transcripts and records with high accuracy. This role supports preserving academic history while assisting students and visitors.

The candidate will scan documents, verify digital files against originals, organize digital records, and handle front-line inquiries with a friendly and professional demeanor.

Qualifications

• Must be a current student and able to balance work with studies.
• Strong attention to detail and accuracy.
• Able to work independently and meet deadlines.
• Comfortable with repetitive, detail-focused tasks.
• Basic computer proficiency; scanning equipment training provided.

Responsibilities

• Digitize archived transcripts and records with high accuracy.
• Verify digitized files against original documents.
• Organize and file digital records per office protocols.
• Provide front-line support to students and visitors.
• Maintain confidentiality of student records per FERPA.

Skills

Data entry

Attention to detail

Customer service

Confidentiality

Education

Currently enrolled in college

Tools

Scanning equipment

Job description

The Registrar's Office is seeking a detail-oriented work-study student to assist with the digitization of historical academic transcripts and records. This role plays a key part in preserving the integrity and accessibility of Stonehill's academic history while also providing front-line support to students and visitors.

Primary Responsibilities:

• Scan and digitize archived paper transcripts and academic records with a high degree of accuracy.
• Verify digitized files against original documents to ensure completeness and quality.
• Organize and file digital records according to office naming and storage protocols.
• Maintain confidentiality of all student records in accordance with FERPA.

Additional Responsibilities:

• Greet and assist walk-in students with basic registrar inquiries.
• Answer and professionally direct incoming phone calls.
• Support other administrative tasks as assigned.

Requirements:

• Strong attention to detail and commitment to accuracy.
• Comfortable with repetitive, detail-focused tasks.
• Reliable, punctual, and able to work independently.
• Friendly, professional demeanor for in-person and phone interactions.
• Ability to maintain strict confidentiality of sensitive records.
• Basic computer proficiency (scanning equipment training provided.