REGISTRAR III (ADULT & TECHNICAL)

Broward County Public Schools; Florida; On-site; USD 33,000 - 45,000; Full time

Job summary

Broward County Public Schools is seeking a qualified Clerical Assistant to support student registration and records handling at the district level. You will greet students, enter registration data, issue receipts, maintain attendance and inventory records, and assist with schedules and room assignments.

Responsibilities include processing payments, safeguarding funds, handling confidential records, and coordinating with schools and district offices while complying with policies and laws.

Qualifications

• High school diploma or GED; clerical experience preferred.
• Proven ability to enter and maintain accurate student data.
• Strong written and verbal communication skills.

Responsibilities

• Greet students and guide them through registration procedures.
• Enter registration information into computer systems and maintain records.
• Process payments, issue receipts, and verify fee waiver eligibility.
• Maintain attendance, room assignments, and inventory records.
• Answer phones and provide courteous information to callers.
• Safeguard confidential student data and school funds.

Skills

Clerical skills

Data entry

Communication

Customer service

Education

High school diploma

GED (optional)

Tools

Microsoft Office

Job description

POSITION GOAL

To provide support for the registration process within the assigned technical college, performing a wide variety of clerical duties, including registering students, processing and maintaining accurate records, schedules and other forms of student data.

Essential Performance Responsibilities

• Provide support for all registration activities including, greeting new students, explaining registration procedures, gathering and entering registration information into computer terminal, assisting students with the completion of forms, answering questions, and verifying that all registration requirements are met and information is received.
• Collect fee payments from students, enter amounts received and associated information appropriately, issue receipts, explain and verify fee waiver eligibility. Prepare reports related to cash income and disbursements.
• Process refund requests for cancelled classes and for students withdrawing from classes within the designated timeframe.
• Order forms, books and supplies; verify that all books and supplies are received in accordance with orders; unpack and store supplies.
• Sell books and supplies to students, as requested.
• Follow up with government and social services agencies to request student information, fees and expenses provided by the agencies.
• Refer adults to appropriate personnel for counseling and curriculum information.
• Maintain the security of all funds, including preparation of cash reports, bank deposits, and providing cash exchanges for students and staff.
• Answer telephone calls and provide information to the callers in a polite and courteous manner.
• Notarize forms, as requested.
• Prepare or assist in preparation and maintenance of records such as:
• Registration and tally sheets
• Registration changes
• Student attendance
• Substitute list
• Room assignments
• Audio-visual inventory
• Sign-in sheets for instructors
• Payrolls
• Book inventories
• Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good judgment.
• Operate standard office equipment as required by the job.
• Safeguard the confidentiality of all student data and other forms of privileged information entrusted to the school.
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
• Participate in training programs offered to enhance the individual skills and proficiency related to job responsibilities.
• Review current developments, literature and technical sources of information related to job responsibilities.
• Ensure adherence to safety rules and procedures.
• Follow federal and state laws, as well as School Board policies.
• Perform all other duties as assigned by the administrator/principal or designee.

Minimum Qualifications & Experience

• Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• A minimum of three (3) years, within the last five (5) years of related experience.
• Knowledge of clerical practices and procedures, including, filing, answering phones or utilizing standard office equipment.
• Demonstrated ability to communicate effectively and tactfully, both verbally and in writing.
• Effective organizational and time management skills.
• Computer skills as required for the position.

Preferred Qualifications & Experience

• Knowledge of the school district.
• Bilingual skills.

SIGNIFICANT CONTACTS-frequency, contact, purpose

Works with district, school-based personnel, parents and students to perform daily tasks.

Physical Requirements

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

Link To Job Description

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and do a search by Job Code. The Job Code for this position is: MM-023