ADMINISTRATIVE SUPPORT ASSISTANT III

TrulyHired; Fort Lauderdale (FL); On-site; USD 35,000 - 55,000; Full time

Job summary

The School Board of Broward County, Florida is seeking an Administrative Support Assistant III to perform clerical and administrative tasks in support of office operations in Fort Lauderdale, FL. The role emphasizes customer service, data handling and compliance with district policies.

Responsibilities include handling inquiries from parents, students and staff; drafting routine correspondence; maintaining files; coordinating meetings and travel; and supporting efficient office operations.

Qualifications

• High school diploma or GED required.
• At least 3 years of clerical experience in the last 5 years.
• Knowledge of filing, telephones and standard office equipment.
• Proficient with office machinery and computers.
• Strong verbal and written communication; detail-oriented.

Responsibilities

• Perform a variety of clerical duties to support supervisory and administrative personnel.
• Receive, route and respond to inquiries from parents, students, staff and the public.
• Greet visitors and provide courteous customer service.
• Draft and edit routine correspondence and reports.
• Maintain updated files and prepare reports as required.
• Schedule meetings and travel as needed.
• Ensure compliance with equal employment policies.
• Follow up to resolve issues and data quality.

Skills

Clerical Skills

Customer Service

Data Entry

Verbal & Written Communication

Education

High School Diploma or GED

Tools

Office Equipment Proficiency

PC & Office Machinery

Job description

Job Description

POSITION GOAL

To perform clerical and administrative tasks in support of the efficient and effective operations of the office.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

The Administrative Support Assistant III shall carry out the essential performance responsibilities listed below:

• Perform a variety of clerical duties to support supervisory and administrative personnel in handling daily activities.
• Receive, research, route and/or respond to inquiries from parents, students, staff and the general public, as required.
• Demonstrate and promote exceptional customer service, greeting students, parents, staff and visitors in a courteous manner and making every effort to address and resolve issues efficiently.
• Draft and edit correspondence, articles, reports, manuals, and other materials on general or technical subjects
• Compose and edit routine correspondence, including forms, memoranda, reports, manuscripts, and other materials. Draft acknowledgements and other forms of communication on behalf of the supervisor.
• Review, check and verify data analysis and other forms of reports for completeness and accuracy of computations.
• Follow up with the appropriate individual to resolve
• Maintain updated and accurate files of general correspondence and business Receive and route telephone calls, answering routing questions. Greet, assist and direct visitor, as appropriate.
• Arrange meetings, conferences and trips business travel for
• Maintain data, statistics and other forms of information, preparing reports, as required
• Assist in maintaining efficient office operations by providing clerical relief, as required.
• Interact effectively with the general public, staff members, students, teachers, parents, and administrators, using tact and good
• Operate standard office equipment, as required by the
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida.
• Participate in training programs offered to enhance the individual skills and proficiency related to the job responsibilities.
• Review current developments, literature and technical sources of information related to job Ensure adherence to safety rules and procedures.
• Follow federal and state laws, as well as School Board
• Perform other duties as assigned by the immediate supervisor, or designee,

MINIMUM QUALIFICATIONS & EXPERIENCE

• Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• A minimum of three (3) years, within the last five (5) years, of clerical work
• Knowledge of clerical practices and procedures including filing, answering telephones, or utilizing standard office equipment.
• Proficient in the operation of office machinery and equipment, including personal computers, fax machines, printers, scanners, etc.
• Effective verbal and written communication skills.
• Advanced organization skills and keen attentiveness to detail.
• Computer skills as required for the position.

PREFERRED QUALIFICATIONS & EXPERIENCE

• Prior clerical work experience with Broward County Public Schools.
• Bilingual skills.

SIGNIFICANT CONTACTS-frequency, contact, purpose

Frequently works with parents and students, as necessary; interacts with staff and the general public regarding various inquiries.

PHYSICAL REQUIREMENTS

• Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force as frequently as needed to move objects.

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and search by Job Code. The Job Code for this position is: MM-015