Registrar Coordinator

University of North Texas System; Denton (TX); Hybrid; USD 34,000 - 45,000; Full time

Benefits offered by this job

Flexible hours

Remote work arrangements

Tuition scholarships

Job summary

The University of North Texas System is seeking a Registrar Coordinator in Denton to lead a team of student workers and coordinate day-to-day maintenance of student records. You will ensure data integrity across platforms, handle data-driven requests, and advise on policy application for students, faculty, and staff.

Ideal candidates will have strong MS Office skills, solid customer service experience, and familiarity with FERPA regulations.

Qualifications

• Associate's degree and two years of office administration experience.
• Proficiency in MS Office; strong written and verbal communication.
• Knowledge of standard office policies; FERPA familiarity preferred.

Responsibilities

• Manages a team of student workers including hiring, training, evaluating, planning, timekeeping, scheduling and assigning work activities.
• Effectively communicates policy and procedural information to students, former students, faculty and staff.
• Interprets policy and aids stakeholders in resolution of problems including escalations and troubleshooting.
• Provides feedback on business processes for continuous improvement to support student service and institutional success.
• Performs system testing related to platform upgrades and business process changes.
• Drafts and updates internal business process documentation.
• Prepares, analyzes and monitors reports and maintains statistical data on productivity output.

Skills

MS Office

Telephone etiquette

Customer service

Office machines

English composition

Policy knowledge

Education

Associate's degree

Job description

Title: Registrar Coordinator

Employee Classification: Registrar Coordinator

Campus: University of North Texas

Division: UNT-Enrollment Management

Sub Division‑Department: UNT-Registrar

Department: UNT-Registrar-165001

Job Location: Denton

Salary: $39,600.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Registrar's Office provides support services to students, faculty, staff and other constituents in the areas of academic advising support programs, course scheduling, enrollment, degree verification, transfer articulation, test credit, athletic certification and maintenance of student academic records, as well as handles state and federal reporting.

We recognize our responsibility to foster an open, welcoming environment where students, faculty, and staff of all backgrounds can collaboratively learn, work, and serve.

The university has a generous benefits, leave and perks package that includes flexible hours and remote work arrangements, tuition scholarships for employee and immediate family, and recreational resources and activities.

UNT is located in Denton, Texas, a growing city with a small-town feel and a thriving arts and music scene centered on its downtown Square and is connected by highways and light rail to the major transportation hubs and big-city attractions of Dallas and Fort Worth, about 40 miles away. UNT’s proximity to these major metropolitan centers ensures that our new colleague will be able to access a wide range of activities and cultural experiences.

Position Overview

This position supports certifications and reporting and is responsible for facilitating processes efficiently for the maintenance and coordination of student records and serves as the first level of escalation for problem resolution. Work is performed within various student platforms and information systems, ensuring the accuracy and integrity of academic data. This role requires direct interaction with students, former students, faculty, and staff, processing data-driven requests, and ensuring compliance with a range of institutional, state, and federal regulations.

This position requires a detail driven critical thinker who thrives in a fast-paced environment, is technically proficient in multiple software platforms and understands interdependencies. This position provides crucial front-line interactions and training for students, faculty and staff through targeted communications and documentation related to student record maintenance, processes, and procedures. Registrar Coordinators supervise a team of student workers and assist with the coordination of daily operations.

Minimum Qualifications

Associate's degree and two years of office administration experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

• Proficiency in MS Office and other related technologies or ability to quickly assimilate.
• Skill in telephone etiquette and courteous communication with public, verbally and in writing, evaluating facts to troubleshoot issues.
• Strong customer service skills.
• Skill in the operation of a variety of office machines including, personal computers, telephones and copiers, filing and recordkeeping.
• English composition, grammar, spelling and punctuation and basic math.
• Knowledge of standard office policies and procedures ability to quickly assimilate.

Preferred Qualifications

Previous experience working in a higher education setting. Familiarity with FERPA laws governing the privacy of student records customer service background. Ability to quickly grasp detailed rules and regulations and apply them accurately to students situations. Supplemental pay for fluent Spanish-speaking staff.

Job Duties

• Manages a team of student workers including: hiring, training, evaluating, planning, timekeeping, scheduling and assigning work activities.
• Effectively communicates a broad range of policy and procedural information to students, former students, faculty and staff.
• Interprets policy and aids stakeholders in resolution of problems including escalations and troubleshooting for their area of specialization.
• Provides feedback on business processes for continuous improvement to support excellent student service and overall institutional and student success.
• Performs system testing related to platform upgrades and business process changes.
• Drafts and updates internal business process documentation.
• Prepares, analyzes and monitors reports and maintains statistical data on productivity output.
• Rapidly learns a variety of complex software systems and maintains technical proficiency to process, research, and respond to customer requests.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday 8:00am-5:00pm with some overtime

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.