Registrar Specialist

University of North Texa; Denton (TX); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Flexible hours

Remote work

Tuition scholarships

Job summary

University of North Texas in Denton is seeking a Registrar Specialist to maintain student records across multiple systems, provide front-line guidance to students and staff, and ensure regulatory compliance within the registrar functions.

The role emphasizes accurate data handling, strong customer service, and proficient use of PeopleSoft to support degree certification and enrollment processes.

Qualifications

• Associate's degree required or equivalent
• One year of office administration experience preferred
• Strong customer service and communication skills

Responsibilities

• Serve as front line contact for inquiries across multiple systems.
• Explain academic policies to students, faculty and staff; guide PeopleSoft workflows.
• Ensure compliance with state, federal and university policies.
• Collaborate with departments to resolve issues and escalate when needed.
• Learn and master complex software systems to process requests.
• Analyze request patterns and suggest process improvements.

Skills

Telephone etiquette

Customer service

MS Office

PeopleSoft

Education

Associate's degree

Tools

PeopleSoft

Job description

Title: Registrar Specialist

Employee Classification: Registrar Specialist

Campus: University of North Texas

Division: UNT-Enrollment Management

Sub Division-Department: UNT-Registrar

Department: UNT-Registrar-165001

Job Location: Denton

Salary: $33,312.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

The Registrar's Office provides support services to students, faculty, staff and other constituents in the areas of academic advising support programs, course scheduling, enrollment, degree verification, transfer articulation, test credit, athletic certification and maintenance of student academic records, as well as handles state and federal reporting.

We recognize our responsibility to foster an open, welcoming environment where students, faculty, and staff of all backgrounds can collaboratively learn, work, and serve.

The university has a generous benefits, leave and perks package that includes flexible hours and remote work arrangements, tuition scholarships for employee and immediate family, and recreational resources and activities.

UNT is located in Denton, Texas, a growing city with a small-town feel and a thriving arts and music scene centered on its downtown Square and is connected by highways and light rail to the major transportation hubs and big-city attractions of Dallas and Fort Worth, about 40 miles away. UNT’s proximity to these major metropolitan centers ensures that our new colleague will be able to access a wide range of activities and cultural experiences.

Position Overview

This position supports certifications and degree conferral and is responsible for the maintenance and coordination of student records within various software platforms and student information systems, ensuring the accuracy and integrity of academic data. This role requires direct interaction with students, former students, faculty, and staff, processing data-driven requests, and ensuring compliance with a range of institutional, state, and federal regulations.

Minimum Qualifications

Associate's degree and one year of office administration experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

• Skill in telephone etiquette and courteous communication with public, verbally and in writing.
• Ability to evaluate facts or situation to route calls/customers appropriately.
• Strong customer service skills.
• Basic MS Office skills.
• Skill in the operation of a variety of office machines including, personal computers, telephones and copiers, filing and recordkeeping, English composition, grammar, spelling and punctuation and basic math.
• Knowledge of standard office policies and procedures.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Quality customer service skills, responsible, dependable, and professional. Excellent verbal and interpersonal skills. Dedication to customer satisfaction by providing timely and accurate services.

Job Duties

• Serve as front line contact for customer inquiries through multiple software systems, providing professional guidance and support.
• Provide interpretation of academic policies and procedures to students, faculty, and staff, and by serving as a knowledgeable resource on PeopleSoft functionality and student records workflows.
• Interpret and comply with applicable policies at the state, federal, and university level when resolving and responding to customer requests and inquiries.
• Collaborate across departments to resolve customer issues and improve workflow and determine need for escalation of complex or time sensitive inquiries.
• Rapidly learn a variety of complex software systems and establish technical proficiency to process, research, and respond to customer requests.
• Analyze request patterns and provide feedback on potential process improvements.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday 8:00am-5:0pm with some overtime

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.