Secretary, Principal MS

Sylvania; Fredericksburg (VA); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Health insurance contribution

Earning local and state days

Job summary

A public school district in Fredericksburg, Virginia is seeking a skilled Administrative Assistant to facilitate efficient operation of the school office. Responsibilities include supporting students and staff, managing correspondence, and maintaining records. The ideal candidate must have a high school diploma or GED and possess effective typing and organizational skills. A minimum of one to three years of relevant experience is preferred. This role supports a collaborative environment and complies with district policies.

Qualifications

• One to three years of secretarial experience in a public education environment.
• Ability to operate a computer effectively.
• Must maintain confidentiality of information.

Responsibilities

• Assist students, teachers, and parents as needed.
• Type and route correspondence as assigned.
• Manage multiple ongoing tasks.
• Monitor personnel time records.

Skills

Typing skills

Word processing

Organizational skills

Communication skills

Interpersonal skills

Education

High School diploma or GED

Tools

Computer

Printer

Copier

10-key adding machine

Job description

Overview

PRIMARY PURPOSE: Facilitate the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.

Qualifications

Minimum Education/Certification:

• High School diploma or GED

Special Knowledge/Skills:

• Proficient skills in typing, word processing and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to operate computer
• Ability to maintain ledger, financial statements, etc.

Minimum Experience:

• One to three years of secretarial experience preferably in a public education environment

Major Responsibilities and Duties

1. Assist students, teachers, and parents as needed.
2. Type written correspondence and properly route as assigned.
3. Receive incoming calls, take reliable messages, and route to appropriate staff and students.
4. Maintain proper files to include inventory of school property, mailing lists, student records, visitor logs, and office communication.
5. Sort, distribute, or deliver mail and other documents.
6. Prepare instructional materials and campus communication as requested.
7. Schedule meetings and appointment and maintain calendar.
8. Monitor personnel time records to include sick leave, attendance, and substitutes.
9. Update handbook, policy manuals, etc.
10. Assist principals in distributing and keeping copies of all purchase order information, typing purchase orders with pertinent information throughout the year.
11. Collect monies and ready for deposit, keep checkbook, ledger and financial report on a monthly basis.
12. Manage multiple ongoing tasks.
13. Demonstrate behavior that is professional, ethical, responsible, and serve as a role model for all district staff.
14. Keep informed of and comply with state, district, and school policies and regulations concerning primary job functions.
15. Perform all other related duties as assigned.
16. Ensure confidentiality of information.

Equipment Used

Uses computer, printer, copier, and 10-key adding machine or calculator.

Working Conditions

Mental Demands:

Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.

Physical Demands/Environmental Factors:

Repetitive hand motions; prolonged use of computer. Works with frequent interruptions. Bending, stooping, some lifting.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Work days: 220

FISD pays $365 a month towards TRS Health Insurance

You can earn up to 5 local and 5 state days if you start at beginning of school year.

Applicants for all positions are considered without regard to race, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, religion, age, disability, genetic information, veteran or military status, or another legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

In accordance with Title IX, the district does not discriminate on the basis of sex and is required not to discriminate on the basis of sex in its educational programs or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX may be referred to the district’s Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. Inquiries about the application of Title IX to employment should be referred to the Title IX Coordinator, (FISD Superintendent, 110 W Travis St, 830-997-9551).