Registered Agent Specialist

Maples Group; Wilmington (DE); On-site; USD 52,000 - 66,000; Full time

Job summary

Maples Group in Delaware is seeking a Registered Agent Specialist to join our U.S. Entity Services team. The role involves managing client inquiries, handling corporate transactions, and navigating U.S. Secretary of State databases with accuracy.

Ideal candidates have 1–2 years in professional or administrative services, strong written and verbal communication, and a proactive, detail‑oriented approach. Collaboration within a global team is essential in a fast‑paced environment.

Qualifications

• This role requires 1–2 years of experience in a professional or administrative services environment.

Responsibilities

• Interact with internal and external clients to ensure that all entity management tasks and service requests are carried out in accordance with service agreements and protocols.
• Research and respond to client enquiries and service requests related to the various corporate transactions carried out on all U.S. Secretary of State databases.
• Navigate between multiple U.S. Secretary of State databases efficiently and accurately.
• Prepare, analyze and process corporate transactions and legal documents quickly and accurately.
• Assist with and complete document retrieval requests.
• Maintain, audit and report on data entry of client information in an in‑house entity management database; and
• Learn how to manage multiple projects and shifting priorities.

Skills

Strong written and verbal comms

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.

Our side‑by‑side financial and legal teams consistently deliver award‑winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

What’s it like to work here?

We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team.

The Opportunity

We are looking for a Registered Agent Specialist to join our team as part of our U.S. Entity Services team in our Delaware office. As part of our Delaware team you will:

• Interact with internal and external clients to ensure that all entity management tasks and service requests are carried out in accordance with our service agreements and protocols;
• Research and respond to client enquiries and service requests related to the various corporate transactions carried out on all U.S. Secretary of State databases;
• Navigate between multiple U.S. Secretary of State databases efficiently and accurately;
• Prepare, analyze and process corporate transactions and legal documents quickly and accurately;
• Assist with and complete document retrieval requests;
• Maintain, audit and report on data entry of client information in an in‑house entity management database; and
• Learn how to manage multiple projects and shifting priorities.

What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

• This role is suited for an individual with 1-2 years’ of experience in a professional or administrative services environment;
• This role is ideal for an organized, detail‑oriented individual with well‑developed critical thinking skills and possesses the ability to manage multiple tasks in a fast‑paced environment;
• The ideal candidate will also have an innate desire to consistently strive for excellence, take pride in carrying out their responsibilities efficiently and with impeccable execution, and proactively looks for opportunities to recommend improvements to systems and processes;
• The individual must also be a self‑starter who works well within a team, is energized by a continuous learning environment and possesses an ability to work well under the pressure of deadlines;
• Strong written and verbal communication skills are required;
• Working knowledge of Microsoft Word, Excel and Outlook is preferred; and
• The aptitude and commitment to continue to learn various IT platforms and additional software skills is essential.

You can learn more about the Maples Group on our corporate website. Experience our culture and our people on our Careers Page or on LinkedIn.

Disclaimer: All personal information collected during the application process will be used for recruitment‑related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.