Regional Staffing & Recruitment Manager

HireCare LLC; Boston (MA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Performance-based bonus opportunities

Job summary

HireCare LLC in Boston, MA is seeking a Regional Staffing & Recruitment Manager to oversee staffing and scheduling across multiple skilled nursing facilities. You will ensure coverage, implement consistent scheduling practices, and facilitate communication between facility leadership and regional management.

The role requires leadership, strong organizational skills, and the ability to analyze staffing data, reduce overtime and agency usage, and support recruitment for nursing and clinical

Qualifications

• Experience in healthcare staffing, scheduling, recruitment, or workforce management.
• Experience with multi-facility operations and regional leadership.
• Strong ability to read staffing reports and use data to drive decisions.
• Ability to travel across Boston and nearby MA for site visits and recruitment.

Responsibilities

• Oversee staffing coordinators and scheduling teams across multiple skilled nursing facilities.
• Establish consistent scheduling procedures and expectations organization-wide.
• Review schedules, open shifts, shortages, overtime, agency usage and call-outs.
• Collaborate with Administrators and Directors of Nursing to identify staffing needs.
• Ensure schedules are completed accurately and distributed on time.
• Assist with recruitment for nursing, clinical, and facility-based roles.
• Coach facility teams and hold coordinators accountable for performance.
• Monitor availability, attendance patterns and scheduling conflicts.
• Develop strategies to reduce overtime and agency reliance.
• Coordinate with internal/external recruitment teams on openings and candidate flow.
• Track candidates from application to start date and onboarding.
• Create regional staffing and recruitment reports.
• Review staffing concerns during calls and facility visits.
• Ensure compliance with policies and applicable staffing regulations.

Skills

Staffing coordination

Scheduling

Recruitment

Workforce management

Leadership

Communication

Data analysis

Tools

Applicant tracking systems (ATS)

Payroll systems

HRIS

Job description

Regional Staffing & Recruitment Manager – Skilled Nursing

Location: Boston, MA
Job Type: Full-Time
Salary: $80,000 - $90,000 per year, based on experience
Industry: Skilled Nursing / Long-Term Care

Position Overview

HireCare Services - Massachusetts is seeking a highly organized, proactive, and results-driven Regional Staffing & Recruitment Manager to join our growing nursing home organization in Boston, Massachusetts. As a key member of our team, you will oversee the scheduling and staffing teams within each assigned facility, ensuring appropriate staffing coverage, consistent scheduling practices, and effective communication between facility leadership and regional management.

Key Responsibilities

• Oversee and support staffing coordinators and scheduling teams across multiple skilled nursing facilities

• Establish consistent scheduling procedures and expectations throughout the organization

• Review facility schedules, open shifts, staffing shortages, overtime, agency usage, and call-outs

• Work with Administrators, Directors of Nursing, and department leaders to identify immediate and long-term staffing needs

• Ensure schedules are completed accurately and distributed on time

• Assist facility teams with filling open shifts and resolving urgent coverage issues

• Monitor employee availability, attendance patterns, scheduling conflicts, and recurring staffing gaps

• Develop strategies to reduce overtime, agency usage, vacancies, and last-minute staffing shortages

• Assist with recruitment for nursing, clinical, and other facility-based positions

• Coordinate with internal and external recruitment teams regarding priority openings and candidate flow

• Track candidates from application through interview, offer, onboarding, and start date

• Help ensure new employees are added to facility schedules promptly after completing onboarding

• Monitor vacancies, interviews, offers, pending hires, and confirmed starts for each facility

• Create and maintain regional staffing and recruitment reports

• Train, coach, and hold facility staffing coordinators accountable for performance and follow-up

• Conduct regular calls and facility visits to review staffing concerns, recruitment progress, and workforce plans

• Ensure scheduling practices follow company policies, union requirements where applicable, and applicable staffing regulations

• Participate in occasional after-hours staffing escalation as needed

Qualifications

• Previous experience in healthcare staffing, scheduling, recruitment, or workforce management required

• Skilled nursing, long-term care, rehabilitation, or senior-care experience strongly preferred

• Multi-facility, regional, or supervisory experience preferred

• Strong understanding of nursing schedules, shift coverage, overtime management, and staffing ratios

• Experience working with RNs, LPNs, CNAs, and other nursing-home employees preferred

• Strong leadership, communication, problem-solving, and organizational skills

• Ability to manage multiple facilities, deadlines, and urgent staffing situations

• Comfortable reviewing staffing reports and using data to identify problems and recommend solutions

• Experience with scheduling, applicant-tracking, payroll, HRIS, or workforce-management systems preferred

• Ability to travel throughout Boston and the surrounding Massachusetts area as needed

What We Offer

• Competitive salary of $80,000–$90,000 per year

• Potential performance-based bonus opportunities

• Comprehensive benefits package

• Paid time off

• Leadership opportunity within a growing nursing home organization

• Supportive regional and executive leadership

• Opportunity to improve staffing operations and recruitment outcomes across multiple facilities

HireCare Services - Massachusetts is an equal opportunity recruitment partner. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected characteristic.