Human Resources Staffing Coordinator

Hc; New York (NY); On-site; USD 77,000 - 94,000; Full time

Job summary

Skilled Nursing Facility is seeking an organized, dependable, and experienced Human Resources / Staffing Coordinator to join our organization. This role supports daily HR operations while coordinating nursing schedules and staffing coverage.

The ideal candidate is proactive, detail-oriented, approachable, and able to adapt to a fast-paced healthcare environment. Responsibilities include recruitment, onboarding, file maintenance, licensing, payroll support, scheduling, and collaboration with

Qualifications

• Experience in HR, staffing, scheduling, or workforce coordination.
• Healthcare or skilled nursing setting preferred.
• Bachelor's degree in HR or related field preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to handle confidential employee information.
• Proficiency with Microsoft Office and HR systems.

Responsibilities

• Coordinate recruitment, interviews, onboarding, and pre-employment requirements.
• Conduct orientation and ensure required documents are completed.
• Maintain confidential personnel files and compliance records.
• Track licenses, certifications, background checks, and credentials.
• Coordinate nursing schedules and staffing coverage.
• Communicate schedule changes and monitor overtime.

Skills

Organizational skills

Time-management

Communication

Discretion

Problem-solving

Education

Bachelor’s degree in HR

Tools

HR software

Microsoft Office

Scheduling platforms

Payroll systems

Job description

Human Resources / Staffing Coordinator

Skilled Nursing Facility
Job Type: Full-time
Salary: Up to $85,000 per year

We are seeking an organized, dependable, and experienced Human Resources / Staffing Coordinator to join our skilled nursing facility.

This position supports daily human resources operations while coordinating nursing schedules and staffing coverage. The ideal candidate is proactive, detail-oriented, approachable, and able to manage changing priorities in a fast-paced healthcare environment.

Key Responsibilities

Human Resources

• Coordinate recruitment, interviews, pre-employment requirements, and new-hire onboarding

• Conduct employee orientation and ensure required documents are completed

• Maintain accurate and confidential personnel files

• Track licenses, certifications, health clearances, background checks, and other required credentials

• Assist employees with routine questions regarding policies, payroll, benefits, and employment matters

• Support employee-relations initiatives and communicate workplace concerns to leadership

• Assist with performance-management documentation, disciplinary records, and separation procedures

• Track attendance, lateness, leaves of absence, and paid-time-off requests

• Maintain HR reports, employee rosters, and compliance records

• Help ensure compliance with facility policies and applicable employment regulations

• Coordinate employee-recognition, retention, and engagement activities

• Partner with payroll and department leaders to resolve timekeeping discrepancies

Staffing Coordination

• Create, maintain, and distribute nursing department schedules

• Monitor daily staffing levels and arrange coverage for open shifts and call-outs

• Communicate schedule changes promptly to employees and nursing leadership

• Track overtime, shift availability, scheduling patterns, and staffing needs

• Help minimize agency usage and unnecessary overtime

• Coordinate schedules for newly hired nursing employees

• Maintain accurate staffing records and related documentation

• Work closely with the Director of Nursing, Assistant Director of Nursing, and facility leadership

• Respond to occasional urgent staffing needs outside regular business hours

Qualifications

• Previous human resources, staffing, scheduling, or workforce-coordination experience required

• Experience in a skilled nursing, rehabilitation, long-term care, or healthcare setting strongly preferred

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred

• Knowledge of employment practices, confidentiality standards, and HR documentation

• Familiarity with nursing department positions and staffing requirements preferred

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Ability to handle sensitive employee information with discretion and professionalism

• Proficiency with Microsoft Office, email, scheduling platforms, and HR systems

• Strong problem-solving skills and the ability to remain calm under pressure

• Ability to work effectively with employees and leaders at all levels

Compensation

• Salary of up to $85,000 per year, based on experience, qualifications, and other applicable factors

This is an excellent opportunity for an HR and staffing professional who enjoys supporting employees, building strong teams, and helping a healthcare facility operate successfully.

We are an equal opportunity employer. Employment decisions are made without regard to any status protected by applicable law.