Regional Ops Coordinator (Portfolio Associate)

Blue Castle Agency; Madison (WI); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Performance-based bonuses

Competitive benefits package

Health Insurance (employer-paid 50%)

Dental and Vision Insurance (employer

401k

Job summary

Blue Castle Agency seeks a Regional Ops Coordinator to support a 1,200-unit multifamily portfolio in the Madison area. This portfolio-level role covers on-site gaps, reviews vendor contracts, and coordinates maintenance across properties to keep operations consistent and efficient.

Key duties include analyzing rent rolls and pricing trends, building CMA reports, and partnering with on-site teams to resolve issues. Strong multitasking and independent work are essential in this fast-paced role.

Qualifications

• 3-5+ years of property management or operations experience across multiple properties.
• Comfort working across several properties and adapting to gaps quickly.
• Strong analytical skills with rent rolls, pricing data and market trends.
• Experience with vendor management and contract review.
• Familiarity with property management software like Yardi, Entrata or RealPage.
• Excellent organizational and prioritization abilities, plus clear communication.

Responsibilities

• Step in across the portfolio to cover on-site operational gaps as needed, from leasing coverage to general property support.
• Review and manage vendor contracts across multiple properties.
• Source, schedule, and coordinate vendors for maintenance and service needs.
• Analyze rent roll, concessions, and pricing trends across the portfolio.
• Shop competitors and build CMA reports to support pricing decisions.
• Serve as a flexible cross-property resource across the portfolio.
• Partner with on-site teams to troubleshoot operational issues and keep communities running smoothly.
• Help keep reporting and processes consistent across the portfolio's properties.
• Support special projects and process improvements as the portfolio grows.

Skills

Property management

Operations

Analytical skills

Vendor management

Cross-property coordination

Communication

Tools

Yardi

Entrata

RealPage

Job description

Regional Ops Coordinator (Portfolio Associate)
Madison, WI
$70,000–$80,000+ / year

OVERVIEW

A growing Class A multifamily portfolio in the Madison market (about 1,200 units across several properties) is looking for a Regional Ops Coordinator. This is a portfolio-level role, not a single-property one — you'll bounce between communities covering on-site gaps, digging into pricing and vendor data, and generally making sure operations run smoothly across the whole portfolio.

WHAT YOU'LL DO

• Step in across the portfolio to cover on-site operational gaps as needed, from leasing coverage to general property support
• Review and manage vendor contracts across multiple properties
• Source, schedule, and coordinate vendors for maintenance and service needs
• Analyze rent roll, concessions, and pricing trends across the portfolio
• Shop competitors and build CMA reports to support pricing decisions
• Serve as a flexible, cross-property resource — a true utility player who can jump in wherever a property needs help
• Partner with on-site teams to troubleshoot operational issues and keep communities running smoothly
• Help keep reporting and processes consistent across the portfolio's properties
• Support special projects and process improvements as the portfolio grows

WHY YOU MATTER

A growing multi-property portfolio needs someone who can move fast and adapt — this role is the connective tissue between properties, keeping operations consistent and covering gaps before they become real problems.

WHAT IT TAKES

• 3-5+ years of property management or operations experience in multifamily real estate
• Comfort working across multiple properties and jumping in wherever needed
• Strong analytical skills, especially working with rent rolls, pricing, and market data
• Experience with vendor management and contract review
• Familiarity with property management software like Yardi, Entrata, or RealPage
• Excellent organizational skills and the ability to juggle multiple properties and priorities at once
• Strong communication skills for working with on-site teams and vendors
• A self-starter mentality — comfortable operating independently with minimal oversight
• Willingness to travel between properties within the portfolio

THE PERKS!

• $70,000–$80,000+ per year
• Performance-based bonuses and incentives
• Competitive benefits package
• 50% employer-paid individual Health Insurance premiums
• 100% employer-paid individual Dental and Vision Insurance premiums
• 401k