Regional Office Operations Leader - Multi-City

Nicolaides Fink Thorpe Michaelides Sullivan LLP; Chicago (IL); Hybrid; USD 128,000 - 173,000; Full time

Job summary

Nicolaides Fink Thorpe Michaelides Sullivan LLP seeks a Regional Office Administrator to provide operational leadership for the Chicago, Dallas, and Denver offices. Working closely with the COO and office leaders, you will oversee office operations, onboarding and departures, facilities, vendor relationships, events, and budgets across three locations.

Based in Chicago four days a week with one remote day, the role offers room for growth, performance-based raises, and discretionary bonuses.

Qualifications

• Bachelor’s degree strongly preferred; candidates with an equivalent combination of education and relevant experience will be considered.
• 10+ years in office administration, workplace operations, or professional services management; law firm experience strongly preferred.
• Demonstrated experience supervising employees, managing vendors, coordinating facilities, and balancing priorities across multiple locations.
• Proficiency with Microsoft 365 and the ability to learn and administer Firm systems, workflows, and vendor platforms.
• Ability to work primarily from the Chicago office four days per week, travel periodically among Firm offices, and provide additional support when operational needs require.

Responsibilities

• Act as the primary administrative contact for day-to-day operational needs across the Chicago, Dallas, and Denver offices.
• Maintain safe, welcoming, and efficient offices across locations including repairs, supplies, and space management.
• Partner with local leaders to identify coverage needs and improve office operations across locations.
• Coordinate onboarding and departures in partnership with Talent Acquisition, HR, IT, Finance, and department leaders.
• Manage orientation schedules, workspace readiness, and equipment readiness, including access and security.

Skills

Leadership

Vendor management

Facilities management

Project management

Communication

Problem solving

Education

Bachelor’s degree

Tools

Microsoft 365

Job description

Nicolaides Fink Thorpe Michaelides Sullivan LLP seeks a Regional Office Administrator to provide operational leadership for the Chicago, Dallas, and Denver offices. Working closely with the COO and office leaders, you will oversee office operations, onboarding and departures, facilities, vendor relationships, events, and budgets across three locations.

Based in Chicago four days a week with one remote day, the role offers room for growth, performance-based raises, and discretionary bonuses.