Legal Office Services Supervisor - Ops Lead (Travel 20%)

Freeman, Mathis & Gary; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Work-life balance

Generous PTO policy

401(k) plan with employer contribution

Life insurance and long-term disabilit

Employee Assistance Program

Year-end bonuses and referral programs

Job summary

Freeman Mathis & Gary, LLP is seeking an enthusiastic Office Services Supervisor to join our Chicago, Kansas City or Dallas team. The role oversees office services including vendors, supplies, and maintenance of conference rooms, kitchens, and lobbies, ensuring spaces reflect the Firm’s standards.

You will supervise Office Service Coordinators, manage timekeeping and attendance, assist with training, and collaborate with Administrative Managers to maintain efficient, safe operating environments.

Qualifications

• Bachelor's degree in any field required.
• Minimum two years of clerical experience.
• Strong supervisory and leadership skills.
• Excellent verbal and written communication.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills with attention to detail.
• Excellent time management with ability to meet deadlines.
• Ability to prioritize and delegate tasks.
• Ability to work well in a high-paced environment.
• Proficient with standard office equipment.
• Proficient in MS Office; experience with document management systems.
• Willingness to travel up to 20% by flight.

Responsibilities

• Oversee the work of Office Service Coordinators to ensure timely completion.
• Manage timekeeping and attendance records, including PTO and timecard approvals.
• Coordinate training of new hires and guidance on office inquiries.
• Collaborate with Administrative Managers to maintain efficient, safe office spaces.
• Set up newly acquired offices or office space.
• Assist Administrative Managers with vendor coordination.
• Maintain records and ensure FMG policies followed in office services.
• Create a uniform service delivery across FMG locations.
• Ensure offices are clean and reflect firm standards.
• Perform other related duties as assigned.

Skills

Supervisory leadership

Verbal communication

Written communication

Interpersonal skills

Customer service

Organizational skills

Time management

Task prioritization & delegation

High-paced environment

Office equipment basics

MS Office Suite

Travel readiness

Education

Bachelor's Degree

Tools

MS Office Suite

Document management systems

Job description

Freeman Mathis & Gary, LLP is seeking an enthusiastic Office Services Supervisor to join our Chicago, Kansas City or Dallas team. The role oversees office services including vendors, supplies, and maintenance of conference rooms, kitchens, and lobbies, ensuring spaces reflect the Firm’s standards.

You will supervise Office Service Coordinators, manage timekeeping and attendance, assist with training, and collaborate with Administrative Managers to maintain efficient, safe operating environments.