Regional Office Manager

YMCA of Metro Atlanta; Alpharetta (GA); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking organization dedicated to community service and personal development. As a Regional Office Manager, you will oversee essential office operations, ensuring smooth communication and support for staff and volunteers. This role is crucial in fostering a collaborative environment, managing resources, and enhancing the overall efficiency of our branches. Your contributions will directly impact the lives of many, as you help create opportunities for youth and families in the community. If you are passionate about making a difference and possess strong organizational skills, this is the perfect opportunity for you.

Benefits

Health Insurance

Retirement Plan

Paid Time Off

Professional Development Opportunities

Flexible Work Hours

Qualifications

• 2+ years of experience in office management or related fields.
• Ability to handle confidential information and manage multiple projects.

Responsibilities

• Supervise office operations and support branch activities.
• Manage accounting operations and maintain employee documents.

Skills

Office Management

Human Resources

Accounting

Communication Skills

Time Management

Database Management

Confidential Information Handling

Education

Bachelor's Degree

High School Diploma

Tools

MS Office Suite

Workday

Traction Rec

Job description

As a thought-leader and best-in-class provider in education, wellness, youth development, and community-building, The YMCA of Metro Atlanta is one of the oldest and most essential non-profits serving in Atlanta. Today, we’re looking for you to join us as we carry out our mission to positively impact lives and communities across the state.

At the Y, we’re an association of like-minded people (staff, volunteers, and members), on the forefront of a movement to ensure that everyone -- especially children -- experience an equal opportunity to reach their full potential. In the course of a year, we provide more than 3,000 children, ages 6 weeks through Pre-K with high-quality literacy and STEAM-infused learning; give 58,000 youth and teens access to sports, aquatics, day and resident camps, teen leadership development programs, and employment opportunities; provide over 200,000 members with programs, services, and facilities to enjoy connection and maintain wellness regardless of age; and engage over 25,000 volunteers and donors from across Atlanta to share in the gift of supporting their communities.

NATURE AND SCOPE:

Under the supervision of the Branch Executive/Associate Branch Executive, the Regional Office Manager (OM) is responsible for supervising office operations for assigned branches. This key position will be the primary interface with the association office’s Human Resource Department.

RESPONSIBILITIES (including, but not limited to):

Branch Support:

• Prepare for and document board meetings and assist with volunteer communications.
• Manage inventory and procurement of office and first aid supplies.
• Maintain cleanliness and organization in shared workspaces.
• Provide support for Traction Rec, Workday, and member inquiries as needed.
• Serve as the branch Y LINK administrator.
• Attend assigned trainings and staff meetings.
• Foster positive relationships with staff, members, and volunteers

IT Support:

• Serve as the initial point of contact for software and technical inquiries.
• Oversee office equipment and supplies maintenance.
• Human Resources Support:
• Maintain, update, and manage employee documents in the HCM systems.
• Disseminate organizational policies and procedures, including HR policies and financial guidelines.
• Facilitate onboarding processes for new employees and conduct monthly orientations.
• Keep accurate records of staff trainings and other requested data.
• Support management with candidate application management in Workday.

Financial Functions Support:

• Manage day-to-day accounting operations including accounts payable, accounts receivable, and budget preparation.
• Ensure accurate record-keeping and cash collection for all partnerships and reimbursements.
• Coordinate month-end closing procedures.

REQUIREMENTS:

• Bachelor’s degree and 2+ years of experience in office management, business administration, human resources, accounting, or related OR a high school diploma and 4+ years of experience in office management or related
• Ability to handle confidential and sensitive information
• Strong verbal and written communication skills
• Proficient knowledge MS Office Suite (Excel) and database management
• Possess effective time management skills
• High degree of human relation skills: ability to effectively communicate and manage information to peers, staff and volunteers
• Ability to manage systems, multiple projects, and meet deadlines
• Ability to obtain CPR/AED certification within first 30 days of employment
• Must have a strong collaborative work ethic, ability to work on multiple projects under pressure with tight deadlines with minimum supervision
• Ability to build relationships and interact and communicate positively with all levels of management, employees, volunteers, vendors, and members

PREFERRED REQUIREMENTS:

• Bachelor’s degree in human resources, business administration, Accounting, or related
• Y-USA Team Leader certification
• Knowledge of internal systems: Workday, SGA, and Traction Rec

Employment and Benefits package for this job posting is offered through the YMCA of Metropolitan Atlanta, Inc.

Employment Requirement:

• Ability to pass a pre-employment background check including Criminal Record check, Drug Screening and motor vehicle record (MVR) according to company policy.
• Must be legally eligible to work in the US without current or future sponsorship.

This job posting is subject to change at any time.

The YMCA of Metropolitan Atlanta offers excellent benefits and career opportunities as part of our culture of excellence. The opportunities to serve are vast, and we’re looking for like minded people, who share our values of CARING, HONESTY, RESPECT, and RESPONSIBILITY to join us and do their best work.

The YMCA of Metropolitan Atlanta does not discriminate in employment opportunities or practices based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristics protected by law.

Location:

Ed Isakson / Alpharetta YMCA

Join the YMCA of Metropolitan Atlanta: A Career with Purpose

The YMCA of Metropolitan Atlanta is an association of volunteers, members and staff, open to and serving all, with programs and services which build spirit, mind, and body. The Y believes in strengthening our community through youth development, healthy living, and social responsibility.

When you join our team, you become part of a legacy over a century in the making, where passionate individuals work together to create meaningful change. Whether you're coaching future leaders, supporting wellness initiatives, or fostering connections, your work will have a lasting impact. Explore your potential, grow your career, and make a difference with the Y. Become a part of something bigger today!

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