Regional Office Executive Assistant & Operations Lead

The Walsh Group; Little Falls (NJ); Presencial; USD 48.000 - 69.000; Jornada completa

Descripción de la vacante

The Walsh Group is seeking a Regional Office Coordinator for its Little Falls, NJ office. The role provides comprehensive administrative support for the region, including coordinating calendars, travel arrangements, payroll processing, HR tasks, and office operations.

The position acts as a liaison to executives and staff across functions. In a fast-paced environment, you will prepare presentations, maintain communications, and handle reporting tasks while ensuring smooth office operations and

Formación

• High School degree required.
• Associates degree or admin training is a plus.
• At least 2 years of relevant experience supporting a large office.
• Ability to work in a fast paced environment often with interruptions.
• Ability to thrive in a dynamic and energetic environment.
• Ability to work with and speak to all levels of employees from entry-level to C-Suite Executives.
• Solid communication skills, both verbal and written.
• Ability to take direction and prioritize responsibilities from executive leaders.
• Proficient with MS Office Programs, Concur or other travel scheduling software.
• Able to work in an office environment.
• Pay Range: $35 - $50/hour.

Responsabilidades

• Coordinates the Executive and staff calendar and schedules, including travel arrangements and expense reporting.
• Performs daily office duties including ordering supplies and mail operations; may order furniture/equipment.
• Coordinates meetings with SBGL, BGL, PGM, ROM and/or Area Manager and assists in presentations.
• Assists in preparation of written correspondence and creates staff directories or sign-in sheets.
• May perform HR duties such as onboarding, PTO records, eForm processing, or drug testing.
• May handle payroll processing, Davis Bacon wage determinations, and subcontractor insurance updates.
• Supports Marketing, Pursuits and Community Outreach activities, including pre-bid conferences and bid calendars.
• Manages documents and contracts in repositories like SharePoint or databases.

Conocimientos

MS Office Proficiency

Communication skills

Office administration

Scheduling

Educación

High School diploma

Associates degree or admin training

Herramientas

Concur

Descripción del empleo

The Walsh Group is seeking a Regional Office Coordinator for its Little Falls, NJ office. The role provides comprehensive administrative support for the region, including coordinating calendars, travel arrangements, payroll processing, HR tasks, and office operations.

The position acts as a liaison to executives and staff across functions. In a fast-paced environment, you will prepare presentations, maintain communications, and handle reporting tasks while ensuring smooth office operations and