Regional Legal Operations Leader

Freeman, Mathis & Gary Law; Walnut Creek (CA); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

HSA and FSA plans

Work-life balance

Generous PTO policy

401K with employer contribution

Life insurance and long-term disabilit

Employee Assistance Program

Bonuses and referral programs

Job summary

Freeman Mathis & Gary, LLP in Northern California seeks an experienced Regional Administrative Manager to lead a team of legal support staff and oversee office operations. You will provide leadership to personnel serving attorneys and ensure a productive work environment.

The role emphasizes staff supervision, performance coaching, onboarding, vendor management, event planning, and collaboration with firmwide leadership to improve policies and procedures. Some travel is required.

Qualifications

• Bachelor’s degree in business administration, management, or related field preferred.
• Minimum 5 years’ experience in a management/supervisory role in a professional service setting.

Responsibilities

• Supervise Administrative Managers and staff across the office.
• Monitor and coordinate legal support staffing ratios and workflow.
• Manage timekeeping: review/approve weekly timecards, PTO, hours, breaks, overtime.
• Assess staff performance, provide coaching and conduct annual reviews.
• Understand and apply employee relations.
• Recruit, interview and hire: review resumes, coordinate interviews, obtain final approval.
• Onboarding duties: seating, IT setup, user accounts; offboarding as needed.
• Partner with business leaders to meet department needs.
• Collaborate on training for assigned staff.
• Work with firmwide Directors/Managers to implement policies and procedures.
• Ensure offices are functional, safe, stocked with supplies.
• Interact with property managers and manage vendors.
• Plan and promote office events (monthly breakfasts, happy hours, etc.).
• Monitor costs and expenses for budget preparation.
• Some travel required; other duties as assigned.

Skills

Leadership

Communication

Multi-tasking

Time management

Confidentiality

Organizational skills

Proactivity

Initiative

Education

Bachelor’s degree in business administration or related field

Tools

MS Office

Excel

DocuSign

Job description

Freeman Mathis & Gary, LLP in Northern California seeks an experienced Regional Administrative Manager to lead a team of legal support staff and oversee office operations. You will provide leadership to personnel serving attorneys and ensure a productive work environment.

The role emphasizes staff supervision, performance coaching, onboarding, vendor management, event planning, and collaboration with firmwide leadership to improve policies and procedures. Some travel is required.