Regional Administrative Manager

Freeman, Mathis & Gary Law; Walnut Creek (CA); On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

HSA and FSA plans

Work-life balance

Generous PTO policy

401K with employer contribution

Life insurance and long-term disabilit

Employee Assistance Program

Bonuses and referral programs

Job summary

Freeman Mathis & Gary, LLP in Northern California seeks an experienced Regional Administrative Manager to lead a team of legal support staff and oversee office operations. You will provide leadership to personnel serving attorneys and ensure a productive work environment.

The role emphasizes staff supervision, performance coaching, onboarding, vendor management, event planning, and collaboration with firmwide leadership to improve policies and procedures. Some travel is required.

Qualifications

• Bachelor’s degree in business administration, management, or related field preferred.
• Minimum 5 years’ experience in a management/supervisory role in a professional service setting.

Responsibilities

• Supervise Administrative Managers and staff across the office.
• Monitor and coordinate legal support staffing ratios and workflow.
• Manage timekeeping: review/approve weekly timecards, PTO, hours, breaks, overtime.
• Assess staff performance, provide coaching and conduct annual reviews.
• Understand and apply employee relations.
• Recruit, interview and hire: review resumes, coordinate interviews, obtain final approval.
• Onboarding duties: seating, IT setup, user accounts; offboarding as needed.
• Partner with business leaders to meet department needs.
• Collaborate on training for assigned staff.
• Work with firmwide Directors/Managers to implement policies and procedures.
• Ensure offices are functional, safe, stocked with supplies.
• Interact with property managers and manage vendors.
• Plan and promote office events (monthly breakfasts, happy hours, etc.).
• Monitor costs and expenses for budget preparation.
• Some travel required; other duties as assigned.

Skills

Leadership

Communication

Multi-tasking

Time management

Confidentiality

Organizational skills

Proactivity

Initiative

Education

Bachelor’s degree in business administration or related field

Tools

MS Office

Excel

DocuSign

Job description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an experienced Regional Administrative Manager in our Northern California Office. The Regional Administrative Manager supervises a group of legal support staff and provides support for office operations for assigned office locations. The position provides leadership to personnel supporting the attorneys of the Firm. The primary purpose is to ensure all attorneys have the necessary assistance and physical work environment suitable for the practice of law.

The following set of success factors describe the characteristics of those who are successful in our Firm:

• Helpful,Congenial,Personable,Positive
• Unpretentious,Approachable,Respectful,TeamOriented
• Accountable,TakesOwnership,CorrectsMistakes
• Organized,Timely,Confidential,Responsive(within24hours)

DutiesandResponsibilities:

• SuperviseAdministrativeManagers,legalassistants,receptionists,officecoordinators/supervisors,administrativeassistants,andinterns.
• Monitor and coordinate legal assistant/attorney staffing ratios and workflow.
• Manage timekeeping of direct reports by reviewing and approving weekly timecards, PTO requests, monitoring and managing hours, breaks and overtime requests.
• Assess staff performance, provide coaching/guidance and address performance issues when needed, conduct annual performance reviews of direct reports.
• Understandandabletoperformbasicemployeerelations.
• Recruit, interview and hire: review/vet resumes, conduct and coordinate interviews, and obtain final approval for hiring.
• Employee onboarding duties (determine office seating, ensure office services and IT have set up office/workstation and created required User accounts) and offboarding duties.
• Partnerwithbusinessleadersensuringneedsfromdifferentdepartmentsarebeingmet.
• Collaborate with the development and implementation of training for assigned staff.
• Work closely with firmwide Directors and Managers to implement and improve firm policies and procedures.
• Ensure the offices are functional, safe, and adequately stocked with necessary supplies.
• Interact with property managers and manage vendors in support of office operations.
• Plan,scheduleandpromoteofficeevents(e.g.monthlybreakfasts,happyhours,holidayparties,staffmeetings,partnershipmeetings).
• Monitorcostsandexpensestoassistinbudgetpreparation.
• Sometravelrequired;otherdutiesasassigned.

Education,Experience,andSkills:

• Bachelor’s degree in business administration, management, or related field preferred.
• Minimum 5 years’ experience in a management/supervisory role in a professional service setting.
• Abilitytoworkindependentlywithlittletonosupervisionandperforminafast-paced,dynamicworkenvironment.
• Determination and desire to drive continuous improvement of operations.
• Abilitytocommunicateeffectivelywithalllevelsofmanagement.
• Ability to work with sensitive information while maintaining confidentiality.
• Proficiency with MS Office. Strong Excel skills and DocuSign skills preferred.
• Abilitytomulti-task,prioritizeandworkundertightdeadlines.
• Excellentorganizationalskillsforoptimalworkflowandefficiency.
• Excellenttimemanagement,interpersonalandcommunicationskills.
• Adaptabletochangingprioritiesandworkdemands.
• Pro‑active, follows through with minimum direction, and displays initiative.
• Exhibitsapositiveattitudeandhasconfidence.

Whatweofferyou

• Competitivecompensation
• Comprehensivebenefitspackage,includingmedical,dental,andvision
• HSAandFSAplansavailableforemployeesanddependents
• Work‑lifebalance
• GenerousPTOpolicy
• 401Kplanincludinga3%EmployerSafeHarborcontribution
• Firmpaidlifeinsuranceandlong-termdisability
• EmployeeAssistanceProgram
• Year-endbonusesandreferralfeeprograms

EEOStatement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.