Regional Executive Assistant & Operations Partner (Hybrid)

Catalyst Brands LLC; Plano (TX); Hybrid; USD 33,000 - 44,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k) with company match

Associate discount

Paid vacation/holidays

Job summary

Catalyst Brands LLC in Plano, TX is seeking a Regional Assistant to serve as a trusted partner to our executive leaders. The role blends high-impact administrative support, complex calendar management across time zones, and travel coordination, with a hybrid work model (4 days on-site, 1 day remote).

You will coordinate regional reporting, manage communications, and support store operations and facilities projects, leveraging PowerPoint and Excel to build decks and BI reports while upholding

Qualifications

• 5+ years of progressive administrative experience in a corporate setting.
• Experience supporting c-suite or regional leaders preferred.
• Retail or consumer goods exposure is a plus.

Responsibilities

• High-Impact Administrative Support & Calendar Management
• Calendar Architecture: Proactively manage complex executive and regional calendars across time-zones; anticipate and resolve scheduling conflicts before they arise.
• Daily Agenda Coordination: Compile daily executive agendas, travel routes, and critical meeting documents into a consolidated daily PDF brief, ensuring leadership is prepared.
• Corporate HQ Anchor: Serve as gateway for Store Operations and Facilities & Construction Services executives, handling inquiries with discretion.
• Regional Field Accountability & Reporting Pipeline: Central point for 12 District Managers; coordinate weekly/quarterly reports.
• Urgent follow-up: Monitor deadlines and follow up with field leaders to ensure on-time deliverables.
• Effective Communication: Draft regional announcements and corporate updates.
• Travel, Logistics & Budget Coordination: Arrange detailed domestic travel via Concur for executives.
• Facilities & Construction Support: Track store construction timelines and budgets.
• Data Compilation: Build regional decks and BI reports using PowerPoint and Excel.
• Action-Item Management: Track deliverables to meet goals.

Skills

Calendar management

Executive support

Travel planning

MS Office

Communication

Tools

Concur

PowerPoint

Excel

SharePoint

Job description

Catalyst Brands LLC in Plano, TX is seeking a Regional Assistant to serve as a trusted partner to our executive leaders. The role blends high-impact administrative support, complex calendar management across time zones, and travel coordination, with a hybrid work model (4 days on-site, 1 day remote).

You will coordinate regional reporting, manage communications, and support store operations and facilities projects, leveraging PowerPoint and Excel to build decks and BI reports while upholding