Regional AP Specialist — Path to Project Accountant (On-Site Phoenix)

Socket.dev; Phoenix (AZ); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Pet insurance

401(k) with company match

HSA contributions

Life insurance & LTD & EAP

PTO and holidays

Career advancement opportunities

Job summary

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist to support our growing operations in the Pacific Northwest and beyond. The role focuses on high-volume AP for multiple business units, coding to jobs and cost codes, and exposure to job-cost accounting responsibilities.

This on-site Phoenix position offers a clear path into a Project Accountant role. You will work with vendor relationships, W-9s, 1099s, and compliance while assisting with month-end close and cost

Qualifications

• 2-4 years of high-volume accounts payable experience.
• Construction, mechanical contracting, and/or job-cost accounting experience is required.
• Experience coding invoices to jobs and cost codes.
• Experience with construction accounting software such as Davisware Vision, QuickBooks, NetSuite, Vista, Foundation, Sage, or similar ERP systems.
• Strong Excel and organizational skills.

Responsibilities

• Process high-volume accounts payable invoices for multiple business entities.
• Review and code invoices to the appropriate general ledger accounts, jobs, phases, and cost codes.
• Process job-cost labor timecards and maintain accurate project cost records.
• Match invoices to purchase orders and subcontract agreements.
• Maintain vendor and subcontractor relationships while resolving billing discrepancies.
• Verify vendor statements and reconcile outstanding balances.
• Assist with weekly cash requirements and payment scheduling.
• Support month-end close activities, AP accruals, and account reconciliations.
• Maintain accurate AP documentation for audits and financial reporting.
• Assist with vendor setup, W-9 collection, 1099 reporting, lien waivers, retainage tracking, and subcontractor compliance.

Skills

Accounts payable

Construction accounting

Job-cost accounting

Invoices to jobs coding

Excel

Organizational skills

Deadline management

Tools

Davisware Vision

QuickBooks

NetSuite

Vista

Foundation

Sage

Job description

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist to support our growing operations in the Pacific Northwest and beyond. The role focuses on high-volume AP for multiple business units, coding to jobs and cost codes, and exposure to job-cost accounting responsibilities.

This on-site Phoenix position offers a clear path into a Project Accountant role. You will work with vendor relationships, W-9s, 1099s, and compliance while assisting with month-end close and cost