Regional AP Specialist: Path to Project Accountant

Socket.dev; Vancouver (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

HSA contributions

Life insurance & LTD & EAP

PTO 20 days + 7 holidays

Career advancement opportunities

Job summary

Midway Mechanical Services in Vancouver, WA or Longview, WA is seeking a Regional Accounts Payable Specialist to support growing Pacific Northwest operations. You will manage AP for multiple business units, code invoices to jobs and cost codes, and assist with vendor setup and 1099 reporting.

This role offers a clear path into project accounting with exposure to WIP reporting, job costing, and close processes as the company expands.

Qualifications

• 2-4 years of high-volume accounts payable experience.
• Construction, mechanical contracting, and/or job-cost accounting experience.
• Experience coding invoices to jobs and cost codes.
• Experience with construction accounting software such as Davisware Vision, QuickBooks, NetSuite, Vista, Foundation, Sage, or similar ERP systems.
• Strong Excel and computer skills.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Process high-volume accounts payable invoices for multiple business entities.
• Review and code invoices to GL accounts, jobs, phases, and cost codes.
• Process job-cost labor timecards and maintain project cost records.
• Match invoices to purchase orders and subcontract agreements.
• Maintain vendor and subcontractor relationships while resolving billing discrepancies.
• Verify vendor statements and reconcile outstanding balances.
• Assist with weekly cash requirements and payment scheduling.
• Support month-end close activities, AP accruals, and account reconciliations.
• Maintain AP documentation for audits and financial reporting.
• Assist with vendor setup, W-9 collection, 1099 reporting, lien waivers, retainage tracking, and subcontractor compliance.

Skills

Accounts payable

Construction accounting

Excel

Tools

Davisware Vision

QuickBooks

NetSuite

Vista

Sage

Job description

Midway Mechanical Services in Vancouver, WA or Longview, WA is seeking a Regional Accounts Payable Specialist to support growing Pacific Northwest operations. You will manage AP for multiple business units, code invoices to jobs and cost codes, and assist with vendor setup and 1099 reporting.

This role offers a clear path into project accounting with exposure to WIP reporting, job costing, and close processes as the company expands.