Regional Accounts Payable Specialist

Socket.dev; Seattle (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Starting wage $30–$35/hr

Medical, dental, vision

401(k) with company match

HSA contributions

Life insurance & LTD

Paid time off + holidays

Career advancement opportunities

Job summary

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist to manage AP for multiple business units in the Pacific Northwest. Located in Seattle, this on-site role offers exposure to job costing, WIP, and project accounting with a clear path to a Project Accountant position.

Ideal candidates have 2–4 years of high-volume AP, construction accounting experience, and proficiency with ERP systems like Davisware Vision, QuickBooks, NetSuite, or Sage.

Qualifications

• 2-4 years of high-volume accounts payable experience.
• Construction, mechanical contracting, and/or job-cost accounting experience required.
• Experience coding invoices to jobs and cost codes.
• Experience with construction accounting software such as Davisware Vision, QuickBooks, NetSuite, Vista, Foundation, Sage, or similar ERP systems.
• Strong Excel and computer skills.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Responsibilities

• Process high-volume accounts payable invoices for multiple business entities.
• Review and code invoices to the appropriate general ledger accounts, jobs, phases, and cost codes.
• Process job-cost labor timecards and maintain accurate project cost records.
• Match invoices to purchase orders and subcontract agreements.
• Maintain vendor and subcontractor relationships while resolving billing discrepancies.
• Verify vendor statements and reconcile outstanding balances.
• Assist with weekly cash requirements and payment scheduling.
• Support month-end close activities, AP accruals, and account reconciliations.
• Maintain accurate AP documentation for audits and financial reporting.
• Assist with vendor setup, W-9 collection, 1099 reporting, lien waivers, retainage tracking, and subcontractor compliance.

Skills

AP processing

High-volume AP

Job-cost accounting

Excel

Vendor management

Tools

Davisware Vision

QuickBooks

NetSuite

Sage

Vista

Foundation

Job description

Description

Regional Accounts Payable Specialist

Location: Seattle, WA - On Site

Build Your Accounting Career with Midway Mechanical Services

Midway Mechanical Services is seeking a Regional Accounts Payable Specialist to support our growing Pacific Northwest operations. This is an excellent opportunity for an accounting professional with construction or mechanical contracting experience who wants to expand into project accounting and advance within a growing organization.

In this role, you'll manage accounts payable for multiple business units while gaining exposure to job costing, WIP reporting, and project accounting responsibilities. This position offers a clear career path into a Project Accountant role.

What You'll Do

• Process high-volume accounts payable invoices for multiple business entities.
• Review and code invoices to the appropriate general ledger accounts, jobs, phases, and cost codes.
• Process job-cost labor timecards and maintain accurate project cost records.
• Match invoices to purchase orders and subcontract agreements.
• Maintain vendor and subcontractor relationships while resolving billing discrepancies.
• Verify vendor statements and reconcile outstanding balances.
• Assist with weekly cash requirements and payment scheduling.
• Support month-end close activities, AP accruals, and account reconciliations.
• Maintain accurate AP documentation for audits and financial reporting.
• Assist with vendor setup, W-9 collection, 1099 reporting, lien waivers, retainage tracking, and subcontractor compliance.

Career Growth

This role is designed to develop into a Project Accountant position. As you grow, you'll gain experience with:

• Work-in-progress (WIP) reporting
• Job profitability analysis
• Cost-to-complete forecasting
• Change order tracking
• Project financial reporting
• Partnering directly with Project Managers to monitor project performance

What We’re Looking For

Required Qualifications

• 2-4 years of high-volume accounts payable experience.
• Construction, mechanical contracting, and/or job-cost accounting experience is required.
• Experience coding invoices to jobs and cost codes.
• Experience with construction accounting software such as Davisware Vision, QuickBooks, NetSuite, Vista, Foundation, Sage, or similar ERP systems.
• Strong Excel and computer skills.
• Excellent attention to detail and organizational skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Preferred Qualifications

• Knowledge of lien waivers, retainage, subcontractor compliance, and 1099 reporting.
• Experience working in a multi-company or shared services accounting environment.

What We Offer

• Starting Wage: $30-$35/hr depending on experience
• Medical, dental, vision, and pet insurance
• 401(k) with up to a 4% company match
• Health Savings Account (HSA) contributions
• Company-paid life insurance, long-term disability (LTD), and Employee Assistance Program (EAP)
• Up to 20 days of Paid Time Off (PTO) plus 7 paid holidays
• Career advancement opportunities within a growing national organization

Why Midway Mechanical Services?

Midway Mechanical Services is one of the nation's fastest-growing commercial mechanical contractors, providing HVAC, refrigeration, plumbing, and mechanical services across the western United States. With more than 700 employees across 20 offices in 9 states, we continue to invest in our people and provide opportunities for long-term career growth.

If you're looking for an opportunity to build your accounting career with a growing company where your work directly supports successful construction projects, we'd love to hear from you.