Regional Alumni Engagement & Events Coordinator

Phillips Academy; Andover (MA); On-site; USD 55,000 - 70,000; Full time

Job summary

Phillips Academy is seeking an organized, detail-oriented Coordinator for Regional Based-Engagement to support alumni engagement initiatives. This role reports to the Director of Regional Based-Engagement and coordinates regional events, volunteers, communications, and engagement data.

The position requires a Bachelor’s degree and 2–4 years of administrative experience, with proficiency in Microsoft 365, Outlook, Excel, and CRM platforms. Evening/weekend availability for events is expected.

Qualifications

• Bachelor’s degree in a related field.
• Two to four years of administrative or related experience; higher education experience preferred.
• Proficiency in Microsoft 365, including Outlook and Excel.
• Experience with CRM or database platforms; Salesforce, Raiser’s Edge, or Blackbaud experience is a plus.
• Excellent communication, organizational, interpersonal, and time-management skills.
• Ability to work independently, collaborate effectively, and manage competing priorities.
• Interest in alumni engagement, fundraising, or volunteer relations preferred.

Responsibilities

• Coordinate regional alumni events, including invitations, RSVP tracking, logistics, and follow-up communications.
• Support regional volunteers and committees, including meeting coordination and preparation of materials.
• Manage calendars, schedule meetings, prepare itineraries, and draft correspondence.
• Maintain constituent records, analyze engagement data, and prepare reports.
• Coordinate travel arrangements and expense reimbursements.
• Provide administrative support while maintaining accuracy, confidentiality, and professionalism.

Skills

Communication

Organization

Interpersonal skills

Time management

Collaboration

Independent work

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

Excel

Salesforce

Raiser’s Edge

Blackbaud

Job description

Phillips Academy is seeking an organized, detail-oriented Coordinator for Regional Based-Engagement to support alumni engagement initiatives. This role reports to the Director of Regional Based-Engagement and coordinates regional events, volunteers, communications, and engagement data.

The position requires a Bachelor’s degree and 2–4 years of administrative experience, with proficiency in Microsoft 365, Outlook, Excel, and CRM platforms. Evening/weekend availability for events is expected.