Regional Alumni Engagement Coordinator

Phillips-Academy; Andover (MA); On-site; USD 37,000 - 39,000; Full time

Job summary

Phillips Academy is seeking a Coordinator for Regional Based-Engagement to support alumni engagement initiatives in Andover, MA. The role reports to the Director and coordinates regional events, volunteers, communications, and data management.

The position requires a Bachelor's degree and 2–4 years of administrative experience, with proficiency in Microsoft 365 (Outlook/Excel) and CRM platforms. Some evenings/weekends are expected for events and meetings.

Qualifications

• Bachelor's degree in a related field.
• 2–4 years administrative or related experience; higher education experience preferred.
• Proficiency in Microsoft 365, including Outlook and Excel.
• Experience with CRM or database platforms; Salesforce, Raiser's Edge, or Blackbaud experience is a plus.
• Excellent communication, organizational, interpersonal, and time-management skills.
• Ability to work independently, collaborate effectively, and manage competing priorities.
• Interest in alumni engagement, fundraising, or volunteer relations preferred.

Responsibilities

• Coordinate regional alumni events, including invitations, RSVP tracking, logistics, and follow-up communications.
• Support regional volunteers and committees, including meeting coordination and preparation of materials.
• Manage calendars, schedule meetings, prepare itineraries, and draft correspondence.
• Maintain constituent records, analyze engagement data, and prepare reports.
• Coordinate travel arrangements and expense reimbursements.
• Provide administrative support while maintaining accuracy, confidentiality, and professionalism.

Skills

Communication skills

Organizational skills

Time management

Independence

Collaboration

Education

Bachelor's degree in related field

2–4 years admin experience

Tools

Microsoft 365

Outlook

Excel

CRM platforms

Job description

Phillips Academy is seeking a Coordinator for Regional Based-Engagement to support alumni engagement initiatives in Andover, MA. The role reports to the Director and coordinates regional events, volunteers, communications, and data management.

The position requires a Bachelor's degree and 2–4 years of administrative experience, with proficiency in Microsoft 365 (Outlook/Excel) and CRM platforms. Some evenings/weekends are expected for events and meetings.