Coordinator, Regional Based Programs

Phillips-Academy; Andover (MA); On-site; USD 37,000 - 39,000; Full time

Job summary

Phillips Academy is seeking a Coordinator for Regional Based-Engagement to support alumni engagement initiatives in Andover, MA. The role reports to the Director and coordinates regional events, volunteers, communications, and data management.

The position requires a Bachelor's degree and 2–4 years of administrative experience, with proficiency in Microsoft 365 (Outlook/Excel) and CRM platforms. Some evenings/weekends are expected for events and meetings.

Qualifications

• Bachelor's degree in a related field.
• 2–4 years administrative or related experience; higher education experience preferred.
• Proficiency in Microsoft 365, including Outlook and Excel.
• Experience with CRM or database platforms; Salesforce, Raiser's Edge, or Blackbaud experience is a plus.
• Excellent communication, organizational, interpersonal, and time-management skills.
• Ability to work independently, collaborate effectively, and manage competing priorities.
• Interest in alumni engagement, fundraising, or volunteer relations preferred.

Responsibilities

• Coordinate regional alumni events, including invitations, RSVP tracking, logistics, and follow-up communications.
• Support regional volunteers and committees, including meeting coordination and preparation of materials.
• Manage calendars, schedule meetings, prepare itineraries, and draft correspondence.
• Maintain constituent records, analyze engagement data, and prepare reports.
• Coordinate travel arrangements and expense reimbursements.
• Provide administrative support while maintaining accuracy, confidentiality, and professionalism.

Skills

Communication skills

Organizational skills

Time management

Independence

Collaboration

Education

Bachelor's degree in related field

2–4 years admin experience

Tools

Microsoft 365

Outlook

Excel

CRM platforms

Job description

Office of Academy Resources Regular Full-Time STAFF Andover, MA, US

Phillips Academy is seeking an organized, detail-oriented, and collaborative Coordinator, Regional Based-Engagement to support alumni engagement initiatives. Reporting to the Director of Regional Based-Engagement, this individual will coordinate regional events, manage volunteer committees, support communications, and maintain engagement data.

Key Responsibilities

• Coordinate regional alumni events, including invitations, RSVP tracking, logistics, and follow-up communications.
• Support regional volunteers and committees, including meeting coordination and preparation of materials.
• Manage calendars, schedule meetings, prepare itineraries, and draft correspondence.
• Maintain constituent records, analyze engagement data, and prepare reports.
• Coordinate travel arrangements and expense reimbursements.
• Provide administrative support while maintaining accuracy, confidentiality, and professionalism.

Qualifications

• Bachelor's degree in a related field.
• Two to four years of administrative or related experience; higher education experience preferred.
• Proficiency in Microsoft 365, including Outlook and Excel.
• Experience with CRM or database platforms; Salesforce, Raiser’s Edge, or Blackbaud experience is a plus.
• Excellent communication, organizational, interpersonal, and time-management skills.
• Ability to work independently, collaborate effectively, and manage competing priorities.
• Interest in alumni engagement, fundraising, or volunteer relations preferred.

Some evening and weekend work is required for events and meetings.

Please see the attached job description for additional details about the position and its responsibilities.

Phillips Academy is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender expression, gender identity, age, physical or mental disability, genetic information, veteran status, military service, application for military service or any other characteristic protected by law. Any offers of employment will be contingent upon successful CORI/SORI, and fingerprinting background checks as well as unrestricted authorization to work in the United States.

Salary Range: $26.50 To $28.00 Hourly