Regional Administrative Coordinator — Payroll & Office Ops

Nunez Community College; New Orleans (LA); On-site; USD 42,000 - 60,000; Full time

Job summary

Office of Juvenile Justice is seeking an Administrative Coordinator 3 to provide critical clerical and program support for the New Orleans Regional Office. The role emphasizes documentation accuracy, timely communication, and cross‑agency coordination.

The ideal candidate will handle payroll, timekeeping, scheduling, and referrals while maintaining confidential records and ensuring compliance with state policies.

Qualifications

• Demonstrates accountability by owning results, meeting standards, and handling feedback professionally.
• Understands and applies organizational policies and procedures; adapts in routine cases and helps improve procedures.
• Manages resources effectively; tracks usage, maintains records, and supports operational/financial needs.
• Acts with ethics and integrity; maintains confidentiality and treats people fairly.
• Adapts quickly to change while staying effective and organized.

Responsibilities

• Provide clerical and program support for the Regional Office, including multi-line phone coverage and scheduling.
• Serve as liaison between agencies, providers, vendors, and community partners; prepare referral packets and transfer case records.
• Reconcile monthly invoices, track service usage, and enter data into automated systems.
• Coordinate payroll and timekeeping for regional staff, including leave tracking and attendance.
• Manage purchasing requisitions, office supplies, and equipment counts; assist with reports and travel arrangements.
• Support managers with calendars, travel, and purging of closed files; prepare specialized reports.

Skills

Accountability

Policies & Procedures

Resource management

Ethics & integrity

Adaptability

Job description

Office of Juvenile Justice is seeking an Administrative Coordinator 3 to provide critical clerical and program support for the New Orleans Regional Office. The role emphasizes documentation accuracy, timely communication, and cross‑agency coordination.

The ideal candidate will handle payroll, timekeeping, scheduling, and referrals while maintaining confidential records and ensuring compliance with state policies.