Regional Administrative Assistant/Employee Benefits Counselor (EBC)

Bramco; Memphis (TN); On-site; USD 34,000 - 46,000; Full time

Job summary

Bramco in Memphis, TN is seeking a Regional Administrative Assistant to support regional operations. The role handles office duties across the branch, supports sales, service and product support staff, and coordinates travel, expenses and events.

You will manage data entry, petty cash, invoices, and reporting, ensure DOT and MSHA compliance where applicable, and maintain supplies, communications, and customer service standards. A high school diploma is required; associates preferred.

Qualifications

• High School Diploma or equivalent required; an Associate's degree preferred.
• Minimum 1 year of office experience.
• Proficient with Microsoft Word, Excel, PowerPoint; basic math; strong communication.

Responsibilities

• Answer incoming calls and direct to appropriate person.
• Enter and track data and reporting; balance petty cash for the branch.
• Process credit card transactions and invoices in accounts payable.
• Coordinate travel, events and reimbursements; maintain DOT and MSHA compliance for service regions.

Skills

Communication

Organization

Customer service

Multitasking

Mathematical skills

Education

High School Diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Summary: The Regional Administrative Assistant will report directly to the Regional Manager and perform various administrative duties in support of the regional operations.Job Responsibilities:Perform daily support activities in the regional office to include the following, but not limited to:Answer all incoming calls and direct to appropriate personEnter and track various data and reporting mechanismsResponsible for balancing and tracking petty cash for the branchProcess credit card transactionsBalance checking account, revolving fund, IFTA spreadsheet and mileage reports, code all invoices to be processed in accounts payableResponsible for maintaining all supplies for the branchEBC (Employee Benefits Counselor) requires an understanding and ability to communicate the companys benefit programs for new and existing employees.Will communicate and support all regional employees, including personnel in parts, service, sales and product support.Coordinate and attend special events in the region (branch, off-site locations and sporting events)Support regions literature needs for both sales and product supportManage employee reimbursements, travel advances and boot allowance programsAssist in maintaining DOT and MSHA compliance for service departments in regionCoordinate travel arrangements for region employees including hotel, rental cares, meals etc.Coordinate branch maintenance, repairs and janitorial services as requiredOther assignments as required by the regional manager.Must have High School Diploma or equivalent, an Associates Degree is preferredMust have a minimum of 1 year experience in an office setting requiredExcellent written and oral communication and basic mathematical skills.Proficient with a computer, including the use of Microsoft programs (Word, Excel, PowerPoint, etc.) and diagnostic use using manufacturer provided programs.Maintain excellent customer serviceMust be able to pass a background, physical, and drug screen