Regional Administrative Assistant

Jimmy Jazz; North Bend (NE); On-site; USD 40,000 - 56,000; Full time

Job summary

PeopleService, Inc. is seeking a Nebraska Region Office administrator with strong secretarial and office management experience to join our team in North Bend. This on-site role supports calendars, phones, filing, invoices, and billing while promoting safety and company culture.

You will coordinate onboarding for new employees, review timesheets, and prepare timely, accurate reports and council documents for the region. Proficiency in Microsoft Office and UKG Workforce Ready is highly valued.

Qualifications

• 2–3 years of secretarial/office management experience.
• Comprehensive experience with Microsoft Office (Word, Excel, Outlook).
• Professional verbal and written communication skills.
• Ability to prepare accurate and reliable reports with findings and recommendations.
• Strong organizational habits and deadline management.
• Customer-focused and able to build relationships with coworkers, management, vendors and regulatory personnel.
• Ability to solve problems and make decisions within area of responsibility.
• Reliability is essential to success in this role.

Responsibilities

• Provide full-range administrative, clerical and office support (calendars, phones, filing, etc.).
• Process incoming invoices and statements with proper coding and approvals.
• Review accounting reports to ensure accurate cost and revenue reporting; prepare financial spreadsheets if needed.
• Process monthly billing for region clients in a timely manner.
• Conduct new employee orientation and onboard software usage, devices, policies and culture.
• Review and approve employee timesheets and expense reports.
• Collaborate with regional staff to ensure timely monthly council reports and high-quality reports.

Skills

Secretarial/office management

Microsoft Office

Verbal and written communication

Report preparation

Organization

Customer relations

Problem solving

Reliability

Tools

Microsoft Office

UKG Workforce Ready

Job description

• Employee Type FT Non-Exempt
• Manage Others No

Contact information

• Phone [phone]

Description

Accepting applications for a candidate who possess strong secretarial/office management experience to work in our Nebraska Region Office.

Who Are We?

PeopleService, Inc. provides contract operations to small-to-medium municipalities and industrial clients in the area of water and wastewater. We have 183 professional water/wastewater operators responsible for over 200 clients throughout Nebraska, Iowa, Missouri, Kansas, Minnesota and Illinois.

What Will You Be Doing?

• Provide a full-range of administrative, clerical and office support, such as managing calendars, answering phones, filing, etc.
• Process incoming invoices/statements, which entails matching supporting documentation, ensure proper coding assigned, and secure necessary approvals.
• Review and analyze accounting reports to ensure cost & revenue is accurately reported to meet financial goals. This could include preparing financial spreadsheets.
• Accurately and timely process monthly billing for region clients.
• Conduct new employee orientation, which will include instructional guidance on various software programs used throughout the company, setting up iPhones, reviewing policies/procedures, ordering uniforms/business cards, and promoting safety and company culture.
• Review for accuracy, ensure timely submission, and approve employee timesheets & expense reports.
• Work closely with region personnel to ensure monthly council reports are completed timely and provide valuable information with little to no grammatical or punctuation errors.
• Other duties as assigned or apparent in order for the region to be successful.

This position will not be a remote position - must report to Nebraska Region office in North Bend.

Requirements

What Knowledge, Skills and/or Abilities Are We Looking For?

• 2-3 yeas secretarial/office management experience.
• Comprehensive experience and knowledge of Microsoft Office (Word, Excel, Outlook, etc.) required. Experience working with UKG Workforce Ready timekeeping system a strong plus.
• Professional verbal and written communication skills.
• Ability to prepare accurate and reliable reports, containing findings, conclusions, and recommendations.
• Strong organizational habits with the ability to prioritize the workload to meet deadlines.
• Customer focused and able to build strong working relationships with co-workers, management, vendors, and regulatory personnel. Able to positively support company/region decisions or changes when talking with co-workers.
• Ability to solve problems and make decisions within area of responsibility.
• Reliability is key to the success of this position.

Summary

The work environment requires the position to wear many hats within the course of a workday and requires the balancing of work requests from a variety of sources.