Part-Time Administrative Assistant

Southeast Nebraska Development District; Lincoln (NE); On-site; USD 20,664 - 34,440; Part time

Job summary

A regional development organization in Lincoln, NE, is seeking a Part-Time Administrative Assistant to provide administrative and technical support. The ideal candidate will be detail-oriented, manage office supply inventory, assist with invoicing, and handle phone calls. Applicants should have experience as an Administrative Assistant and strong communication skills. Familiarity with tools like QuickBooks Online and Google Workspace is preferred.

Qualifications

• Experience as an Administrative Assistant is required.
• Must have excellent time management skills and the ability to prioritize tasks.
• Strong attention to detail and problem-solving skills are essential.

Responsibilities

• Answer and direct phone calls.
• Handle Accounts Receivable and Accounts Payable processing.
• Perform filing and records management.

Skills

Time management

Attention to detail

Problem-solving

Communication skills

Tools

QuickBooks Online

Excel

Google Sheets

Google Workspace

Job description

Part-Time Administrative Assistant

Southeast Nebraska Development District (SENDD) in Lincoln, NE, is seeking a detail-oriented and organized individual to join our team as a Part-Time Office Administrative Assistant. The ideal candidate will provide administrative and technical support to ensure the efficient operation of the office.

Responsibilities

• Answer and direct phone calls
• Handle Accounts Receivable and Accounts Payable processing
• Prepare and assist with invoicing, including editing invoices as needed
• Perform filing and records management
• Complete data entry tasks
• Maintain and update organizational shared documents, calendars, and content on our internal share site
• Manage office supply inventory, including ordering and maintaining the inventory list
• Distribute incoming and outgoing mail
• Prepare professional correspondence with community partners and staff
• Plan and coordinate catering and preparations for board meetings and staff events
• Coordinate staff meetings and assist with agenda preparation
• Assist with creating and updating internal policies and procedures
• Assist with creating and updating mailing lists and email groups
• Assist in sending out the monthly newsletter and other marketing materials as needed
• Provide general technical assistance and basic IT support to staff, and act as primary contact with our IT team
• Proofread grant applications as needed
• Review payment requests for accuracy
• Coordinate staff birthdays and other planned events

Qualifications

• Experience as an Administrative Assistant
• Excellent time management skills and ability to prioritize work
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Experience with the following preferred:
  • QuickBooks Online
  • Excel / Google Sheets
  • Google Workspace

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

This position primarily involves working at a desk and using a computer for extended periods. Essential functions include the ability to:

• Sit, with occasional standing or walking as needed to perform office tasks
• Perform tasks requiring manual dexterity, such as typing, writing, and handling documents
• Communicate effectively in person, by telephone, and in writing
• Read and interpret documents and information on a computer screen
• Occasionally lift and/or move up to 25 pounds (e.g., boxes of office supplies or documents)