Regional Administrative Assistant

Brethren in Christ U.S; California; Hybrid; USD 30,000 - 41,000; Part time

Benefits offered by this job

Hybrid work model

Flexible schedule

Job summary

The Pacific Conference of Brethren in Christ U.S. is seeking a Regional Administrative Assistant to support the Bishop, leadership team, pastors, and congregations across the West Coast.

This part-time, 12 hours per week role offers hybrid work on the West Coast and broad administrative responsibilities. You will coordinate scheduling, prepare meeting materials, manage communications, maintain records, and assist with conferences, credentialing, and pastoral support.

Qualifications

• A vital and maturing relationship with Jesus Christ and a heart for the Brethren in Christ U.S.
• Understanding and acceptance of the BIC U.S. core values
• Personal Credibility – integrity, discretion and confidentiality
• Personal effectiveness – self-motivated and able to work independently
• Exceptional organizational and time-management skills with multi-priority handling
• Strong verbal and written communication skills
• Detail-oriented with solid administrative and project management abilities
• Proficiency with Shelby database, Outlook, Email, Word, Excel and PowerPoint
• Spanish and/or Korean language skills preferred but not required

Responsibilities

• Coordinate scheduling and administrative support for the Bishop.
• Prepare materials and logistics for meetings, appointments, and ministry engagements.
• Manage conference correspondence, email communications, and mailings.
• Maintain accurate conference records and databases.
• Support planning and execution of the Annual Meeting including logistics and documentation.
• Coordinate facility arrangements, agendas, attendance tracking, and meeting documentation.
• Process expense reports, pay bills, prepare checks, deposits, and financial reporting with the treasurer.
• Assist with administrative processes related to pastors, congregations, and conference operations.
• Develop and distribute conference newsletters; coordinate website updates.
• Assist pastoral search processes and credentialing coordination.

Skills

Interpersonal skills

Integrity & discretion

Self-motivated

Time management

Organizational skills

Written & verbal comms

Attention to detail

Project management

Confidentiality

Spanish

Korean

Tools

Shelby database

Outlook

Word

Excel

PowerPoint

Email

Job description

The Pacific Conference is a network of Brethren in Christ congregations located in California and Oregon.

Position Overview

Working closely with the Bishop, Conference Leadership Team (BOD), pastors, and congregations of the BIC U.S. Pacific Conference, the Regional Administrative Assistant helps ensure that conference operations, communications, events, and ministry initiatives are carried out with excellence and efficiency. This position offers a unique opportunity to contribute to the growth and health of churches while supporting leaders who serve across the conference.

Hours: Part-time, 12 hours/week
Location: West Coast, hybrid

Executive & Administrative Support

• Coordinate scheduling and administrative support for the Bishop.
• Prepare materials and logistics for meetings, appointments, and ministry engagements.
• Manage conference correspondence, email communications, and mailings.
• Maintain accurate conference records and databases.

Conference Operations & Events

• Support planning and execution of the Pacific Conference Annual Meeting, including logistics, communications, documentation, and follow-up.
• Partner with the Bishop to plan, promote, and facilitate conference-wide events and ministry initiatives.
• Coordinate facility arrangements, agendas, attendance tracking, and meeting documentation.
• Process expense reports, pay bills, prepare and distribute checks, make deposits, and coordinate financial reporting with the regional treasurer.
• Assist with administrative processes related to pastors, congregations, and conference operations.

Communications & Information Management

• Develop and distribute conference newsletters in collaboration with the Bishop.
• Coordinate website updates through BIC Communications.
• Ensure accurate and up-to-date records for congregations and pastoral leaders.

Pastor Support & Credentialing

• Assist with pastoral search processes by coordinating communication and documentation for candidates and search committees.
• Support credentialing processes and interview scheduling.
• Coordinate pastoral mid-term and end-of-term review processes.
• Prepare pastoral work agreements and related documentation.

Additional Responsibilities

• Prepare, distribute, collect, and compile annual congregational reports.
• Perform other ministry-related duties as assigned by the Bishop or requested by the General Church Office.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential responsibilities.

Qualifications & Competencies

• A vital and maturing relationship with Jesus Christ and a heart for the Brethren in Christ U.S.
• An understanding and acceptance of the BIC U.S. core values
• Personal Credibility – Demonstrates integrity, discretion, and the ability to maintain confidentiality
• Personal Effectiveness – Self-motivated and able to work independently and unsupervised
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities effectively
• Communication Proficiency – Strong verbal and written communication skills
• Administrative Skills – Detail-oriented with excellent administrative and project management skills
• Proficiency with the application of Information Technology in an administrative setting including use of Shelby database, Outlook, E-mail, Word, Excel and PowerPoint
• Spanish and/or Korean Language Skills preferred but not required