Administrative Assistant - Español Campus

The Bay; Concord (CA); On-site; USD 28,000 - 39,000; Part time

Job summary

The Bay Church is seeking an Administrative Assistant to support the Español Campus through organization, communication, and exceptional hospitality. This part‑time role partners with the Campus Pastor and ministry leaders to coordinate ministry operations, events, and volunteer engagement while ensuring the campus runs smoothly.

You will manage calendars, translate ministry documents, and help recruit and coordinate volunteers, ensuring excellent service for English and Spanish speakers across

Qualifications

• Fluent in English and Spanish, written and spoken.
• Excellent organizational and communication skills.
• Experience with databases, word processing, and calendars preferred.
• Ability to handle multiple priorities and maintain confidentiality.
• Strong customer-focused approach and relationship-building.

Responsibilities

• Coordinate logistics for services, events, and volunteers.
• Manage calendars, meetings, volunteer schedules, classes, and counseling appointments.
• Create and maintain ministry databases, email lists, and records.
• Respond to inquiries about services, events, classes, ministries.
• Coordinate room reservations and reminders; follow-up communications.
• Prepare and translate ministry documents between English and Spanish.
• Support volunteer recruitment, onboarding, scheduling, and communication.
• Assist Campus Pastor with admin tasks and service prep.
• Improve ministry systems and organization.

Skills

Bilingual English/Spanish

Organizational skills

Administrative skills

Communication skills

Calendar management

Database management

Tools

Database software

Word processing

Spreadsheet tools

Email client

Job description

The Bay Church is seeking an Administrative Assistant to support the Español Campus through organization, communication, and exceptional hospitality. This role partners with the Campus Pastor and ministry leaders to coordinate ministry operations, events, and volunteer engagement while ensuring the campus runs smoothly.

About The Bay Church

The Bay Church is a community built on the mission of Loving God and Loving People. We value compassion, diversity, generosity, and authentic relationships, encouraging everyone to use their gifts to make a difference. Through weekly services, small groups, and community programs, we strive to create a welcoming space where people can grow in faith and positively impact the Bay Area.

Description

This is a part‑time position working approximately 10 hours per week.

• Support Sunday services, Small Groups, and special events by coordinating logistics, materials, and volunteers.
• Manage calendars, meetings, volunteer schedules, classes, and counseling appointments.
• Create and maintain service plans, ministry databases, email lists, and administrative records.
• Respond to inquiries regarding services, events, classes, and ministries.
• Coordinate room reservations, ministry calendars, reminders, and follow‑up communication.
• Prepare and translate ministry documents, forms, announcements, and communications between English and Spanish.
• Support volunteer recruitment, onboarding, scheduling, and communication.
• Assist the Campus Pastor with administrative tasks, service preparation, meeting coordination, and ministry follow‑up.
• Help improve ministry systems, organization, and communication.

QUALIFICATIONS

• Fluent in English and Spanish (written and verbal).
• Strong organizational, administrative, and communication skills with excellent attention to detail.
• Prior experience with database management, word processing, and managing calendars is preferred.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Passion for serving people and building strong relationships with staff, volunteers, and attendees.
• Core competencies: Action Oriented, Customer Focus, Interpersonal Savvy, Time Management, Organizing