Executive Administrative Assistant - Conference Office

Pine Forge, PA; Pennsylvania; On-site; USD 50,000 - 70,000; Full time

Job summary

A regional organization is seeking a highly organized Executive Administrative Assistant to support its leadership in Pennsylvania. Key responsibilities include managing executive calendars, preparing communications, and coordinating events. The ideal candidate will have at least five years of administrative experience and an associate degree. This role requires strong organizational and communication skills.

Qualifications

• Minimum five years of administrative support experience, preferably at the executive level.
• Ability to manage multiple priorities with confidentiality.
• Proficient in communication and problem-solving.

Responsibilities

• Manage complex calendars and meeting schedules.
• Prepare correspondence, reports, and presentations.
• Coordinate logistics for meetings and events.

Skills

Organizational skills

Problem-solving

Verbal communication

Written communication

Multitasking

Education

Associate degree in Office Management or related field

Tools

Microsoft Office Suite

Job description

Job Openings >> Executive Administrative Assistant - Conference Office

Summary

Title:

ID:

ID: 1097

Location:

Location: Pennsylvania

Entity Name:

Entity Name: Allegheny East Conference

Department:

Department: Office

Employment Type:

Employment Type: Full-Time

Description

Allegheny East Conference is seeking a highly organized and professional Executive
Administrative Assistant to support the Office of the President and Ministerial Department by
performing a variety of high-level administrative and operational tasks. This individual will play a
critical role in managing communication, scheduling, and coordination for executive leadership

Key Responsibilities

Executive Support

• Manage complex calendars, appointments, and meeting schedules for the President and Ministerial Director.
• Coordinate domestic and international travel arrangements, including itinerary creation and conference registrations.
• Screen calls, emails, and other communications; prioritize and respond on behalf of the President/Ministerial Director.
• Perform other duties as assigned

Communication &Documentation

• Prepare, draft, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
• Attend meetings, take minutes, and follow up on action items.
• Create and manage daily communications and ensure timely, accurate messaging across internal and external stakeholders.

Data Management & Reporting

• Maintain ministerial activity reports and compile annual tithe reports from employees for executive review.
• Conduct research and analyze data to support executive decision-making.
• Maintain digital and physical filing systems in accordance with organizational policy.

Project Coordination & Events

• Coordinate logistics for internal and external meetings, events, and cross-functional projects.
• Serve as liaison with internal staff, board members, constituents, and external partners.

Qualifications

• Must acknowledge and accept the principles, beliefs and practices of the Seventh-day Adventist Church and be a member of the Seventh-day Adventist Church in regular
• standing.
• Minimum five (5) years of administrative support experience, preferably supporting executive-level leadership. Additional experience may substitute for education.
• Proven ability to manage multiple priorities, exercise discretion, and maintain strict confidentiality.
• Strong organizational, problem-solving, and multitasking skills.
• Exceptional verbal and written communication skills.
• Demonstrated professionalism, initiative, and attention to detail.

Education

• Associate degree required in Office Management, Business Administration, Communication, Applied Science or an Administrative Assistant Associate’s degree

Additional experience may substitute for education.

Technical Proficiency

• High proficiency in Microsoft Office Suite or related software.
• Ability to adapt to and learn new technologies quickly.

Additional Information
This position requires someone who is proactive, detail-oriented, and capable of operating with
minimal supervision. The successful candidate will demonstrate sound judgment, grace under
pressure, and a heart for service in a mission-driven environment.

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